Latest Approved Town Council Meeting Minutes

Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION

March 13, 2023

The Board of Trustees for the Town of Flagler, Colorado met Monday March 13, 2023
for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt, David Langley, and Chuck Kinkel. Town Clerk Emily Strunk and Town Manager Justin Crisp were the town employees present. At 6:00 PM the mayor called the meeting to order followed by the Pledge of Allegiance.

PUBLIC AUDIENCE:
• The public audience in attendance included Dana Keech, Kip & Mary Backlund, and Troy Andasola.
OLD BUSINESS:
• Trustee Randy Fagerlund made the motion to accept the minutes from the February 13, 2023, regular meeting. Trustee Troy Kindley seconded the motion. The motion passed unanimously.

NEW BUSINESS:

• Trustee Chuck Kinkel made the motion to approve the liquor license renewal for the American Legion. Trustee David Langley seconded the motion. The motion passed unanimously.
• Trustee Randy Fagerlund made the motion to ratify the straw poll voted on by the trustees on February 17 via email to hire Katlynn Perez as the part-time Assistant Town Clerk. Trustee Marlys Kossman seconded the motion. Clerk Strunk was asked in discussion how Kate was doing in training, which Clerk Strunk affirmed Kate was doing very well in training. The motion passed unanimously.
• Trustee Chuck Kinkel made the motion to accept the resignation of the Recreation Director Brad Stone presented to Town Council and the Mayor on February 22, 2023. Trustee Marlys Kossman seconded the motion, stating it was with sadness that she seconded the motion. The motion passed unanimously.
• Clerk Strunk updated the council on the new date for the Easter Colorado Housing Summit with the State of Colorado which will be held on April 7 at The Wheatland Conference Center from 8:00am to 5:00pm. RSVPs are necessary for the state officials to have a count for lunch. Trustees Tami Witt and Chuck Kinkel, and Mayor Bredehoft stated they will be at the summit.
• Clerk Strunk stated that the Colorado Housing & Finance Authority (CHFA) grant application for the Town of Flagler has moved on to the next stage of the approval process. Strunk and Mike Scholl, the consultant from Ayres & Assoc, participated in a virtual concept meeting with the CHFA officials on February 27th to review the needs of the Town of Flagler for developing a plan for the infrastructure and build out of the Affordable Housing Project, proposed by the Town to achieve the readiness requirement by the state for the HB21-1271 Innovative Affordable Housing Grant.
• Clerk Strunk presented council members with a proposal to amend procedures for animal permitting and licensing, citing rabies vaccinations expire in three years now, and it may make sense for the Town to update procedures for licensing to coordinate with the new expiration time period, rather than requiring renewal each year. The matter was tabled to the next month when Clerk Strunk will present council with proposed language which will amend the Town Code on the dog licensing, and other changes.
Executive Session:
• At 6:20 Trustee Tami Witt made the motion for the council to move into executive session to discuss personnel matters, including employee raises. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
• At 6:41 Trustee Chuck Kinkel made the motion for the council to move out of executive session. Trustee Tami Witt seconded the motion. The motion passed unanimously.

The mayor reconvened the regular meeting at 6:41
• Mayor Tom Bredehoft re-assigned Trustee Troy Kindley from overseeing the Parks Department to Recreation, and re-assigned Trustee David Langley from overseeing the Recreation Department to Parks.
• CPA Ronny Farmer joined the meeting at 6:41to give his update on the 2021 Financial Audit. Mr. Farmer indicated that he expects the audit to be completed at the end of the month. He has meeting with David Green, the independent auditor for the 2021 year, on March 25 where he will go over everything and finalize everything for the 2021 year. Mr. Farmer is preparing the draft financial statements for review.
Mr. Farmer has reviewed the Balance Sheet with Clerk Strunk, and has reconciled all the banks, the receivables and the assets. In reviewing the payables, that is where he saw approximately 39k in payables. He has been focusing on reconciling the problems he saw in the payables. Mr. Farmer noted one specific payable transaction which caused a 20k error with equipment purchased through the vendor Dickensheets, and automatic transactions that occurred from payroll into the general ledger. Clerk Strunk has provided all the expenses paid in January 2022 that were for 2021, and that number with minor adjustments will be used as payables for the balance sheet. Mr. Farmer has directed Clerk Strunk to close the books for 2021 and any journal entries needed for 2021 will be made as of January 1, 2022. Mr. Farmer confirmed that Clerk Strunk has posted all the journal entries correctly that he has recommended at this time and the Town’s balance sheet matches his balance sheet and he stated that he sees no evidence that anything is wrong.
Mr. Farmer indicated the software is good software, but that the automatic transactions and entries that post to the general ledger needs to be turned off, and Mr. Farmer stated he has directed Clerk Strunk to turn this integration off, which she has done, so that things can be done manually going forward. Evidence of this integration problem is shown in 941s and payroll records generated by the system, which may require some correction, but going forward if things are done manually the number will be done. Mr. Farmer also stated that the Town cannot purchase equipment and then turn around and sell to individuals, per happened with Dickensheets, because it causes too many problems and it just cannot be done. Mr. Farmer reiterated the town has a fiduciary responsibility and it is not executed properly with that type of activity.
Mr. Farmer advised council to change from debit cards to credit cards so that those transactions are not hitting the bank account directly. The town will be invoiced for the credit card balance, and then can pay the invoice.
Mr. Farmer stated that some of the problems created by integration in the software system would carry into the 2022 audit, because this software integration was not turned off until 2023. It will be a much smaller problem because we know where those problems are now.
He also spoke with the state auditor who indicated that if the town files the financial audit for 2021 prior to the due date of the 2022 audit, there would not be a problem for the town receiving an approved extension for the 2022 filing deadline from July 31, 2023 to September 30, 2023.
Town Council Members questions to Ronny Farmer:
1. Trustee Chuck Kinkel asked Mr. Farmer about what would carry forward in 2022 and these would be large numbers like we dealt with for 2021? Mr. Farmer answered that these number will be smaller. For instance, the problem with the payables in 2022 will not reflect the 39k in payables because he has worked to fix the problem, and this was the largest problem for the 2021 financials. The problems he thinks will need to be reviewed for 2022 to make sure there is not a carry over from 2021 or an ongoing problem with the software and entries to the general are payables and payroll. Mr. Farmer thinks the reconciliation for 2022 will be easy in comparison to 2021, and not as time consuming.
2. Mayor Bredehoft asked Mr. Farmer how many hours he has spent so far on the 2021 audit, and Mr. Farmer estimated 60 hours.
3. Trustee Tami Witt asked Mr. Farmer to elaborate on the equipment that was purchased for others. Mr. Farmer responded that there were four pieces of equipment purchased for roughly 36,000 dollars. Then two pieces of equipment purchased were sold to somebody within the town, and the transaction was recorded as if the town purchased everything, which the town did, as capital outlay. The town was reimbursed by those who purchased the two pieces of equipment, but this caused a journal entry nightmare and balance sheet problem. He stated the town should not do that again.
The council members and Clerk Strunk thanked Ronny for his attendance. Mr. Farmer left the meeting at 7:05pm.
o Trustee Randy Fagerlund made the motion that the Town cancel the three debit cards and replace with three credit cards each with a limit of $2,500 per the recommendation of Ronny Farmer, CPA. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
o Trustee Randy Fagerlund asked if the Recreation Director position was going to remain full time. Mayor Bredehoft indicated that part time might be all we can find. Trustee Fagerlund would like to keep the position at full time. It was determined that council is open to both a full time or part time recreation director depending on the candidates who apply. The town is currently advertising in the local newspapers, and surrounding area papers, Indeed, Facebook, and the town message board.
o Trustee Chuck Kinkel expressed his difficulties in getting lifeguards to work and that the pool may have to remain closed unless he can get lifeguards to be scheduled. Trustee Fagerlund asked about whether water aerobics would continue, and Trustee Kinkel confirmed that water aerobics would continue with the leadership of its instructor Kanda Misiaszek. Trustee Kinkel also will try to get the lifeguard certification scheduled for new applicants. Trustee Chuck Kinkel stated that an adult could be hired as a supervisor at the front desk supervising the high school students who are the scheduled guards to keep the pool open.

REPORTS:

• Town Manager Report (reported by Town Manager Justin Crisp)
o TRASH REPORT: The trash truck broke down, both pins snapped in half. The cost was about $800.
o STREETS REPORT: Town Manager Crisp reported that they are working on graveling the streets. He has been talking with the county about getting more gravel to fill pits with. Mayor Bredehoft asked if Navajo was on the list and Manager Crisp confirmed it was a top priority. They will try to get to Denver on Wednesday the 15th to get cold mix. $1,400 of cold mix has already been used in the last three weeks. McCormick will be coming over in the next week to review streets including Navajo. Trustee Fagerlund asked for Manager Crisp to review the purchase of new streetlights for Navajo where there are not any yet.
o WATER REPORT: Town Manager Justin Crisp is scheduled a comprehensive water tank inspection as required by the State of Colorado this year. This will include diving in the tank and vacuuming out the sediment at the bottom. The cost will be 3,350.00. This was agreed to by council members.
o WASTEWATER REPORT: Trustee Witt asked if Manager Crisp had been able to reach Black Hills Energy yet about the movement necessary of pipes under County Road V to mitigate flooding. Manager Crisp said he has not been able to get a hold of any one yet. Both Trustee Witt and Manager Crisp confirmed to reach out to Black Hills.
o Manager Crisp asked about replacing the back up heater in the shop that has stopped working. He would like to replace for $3,700. Trustee Fagerlund asked about the backup which Manager Crisp confirmed is a natural gas heater to keep the pipes from freezing.
• Town Clerk Report (reported by Town Clerk Emily Strunk)
o The process of filing new liens has been started and should be completed this month for 4 properties that owe large amounts on their water bills and are over six months past due.
o The lien for 315 Loveland was released since the property was sold and the balance was paid off at closing.
o The new Assistant Clerk, Kate Perez, has started and is in training and doing well
o 2022 financial work has started with Ronny Farmer, CPA as 2021 audit work is being completed currently by Ronny Farmer, CPA on behalf of the town, with Mr. David Green the independent auditor.
PARKS and RECREATION:
• Flagler did not have a representative attend the Baseball League meeting in Burlington on March 6th, however Trustee Troy Kindley has been in contact with Tyson in Burlington.
• Basketball season has completed.
• We have had three applications on Indeed for Recreation Director. Clerk Strunk will forward the applications to Trustee Troy Kindley as they come in.

FINANCIAL REPORT:
• Trustee Marlys Kossman made the motion to approve the bills, debit card purchases and financial coding. Trustee Tami Witt seconded the motion. The motion passed unanimously.

Mayor Tom Bredehoft adjourned the meeting at 7:28 p.m.

02-13-2023 minutes signed
Town of Flagler, Colorado

RECORD OF PROCEEDINGS

REGULAR SESSION

February 13, 2023

The Board of Trustees for the Town of Flagler, Colorado met Monday February 13, 2023

for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt and Chuck Kinkel. Trustee David Langley was absent. Town Clerk Emily Strunk, Recreation Director Brad Stone, and Town Manager Justin Crisp were the town employees present. At 6:00 PM the mayor called the meeting to order followed by the Pledge of Allegiance.

PUBLIC AUDIENCE:

The public audience in attendance included Erika Saffer, Dana & Marilyn Keech, and Kip & Mary Backlund.
Erika Saffer updated the town for Lincoln Health, and Lincoln Community Hospital. The updated included the announcement that the clinic in Byers opened and is seeing new patients and that the health system has been experiencing delays because of implementing a new computer system.

OLD BUSINESS:

Trustee Marlys Kossman made the motion to accept the minutes from the January 9, 2023, regular meeting. Trustee Randy Fagerlund seconded the motion. The motion passed unanimously.
Interviews were conducted of two potential candidates for the part-time assistant clerk position.
Kirk Preston was contacted after last month’s meeting regarding the position of Municipal Court Judge for the town. The trustees discussed the inquiring with other experienced persons who live outside the Town of Flagler and instructed Clerk Strunk to reach out to others and report back during the next meeting.
The trustees directed Town Manager Crisp to remove the gravel in the road associated with account 0396 and place at the Town site on Ruffner. Clerk Strunk will send a letter to the property owner giving 30 day notice to claim and move the gravel from town property. Lien will be placed for the amounts owed to town for accounts.
Clerk Strunk reported that CPA Ronny Farmer has been working with the auditor on the 2021 audit and thinks he will be complete next week. The last item that he is working on reconciling is an accounts payable account. Clerk Strunk sent the email to all council members from Ronny Farmer, CPA confirming his update.

NEW BUSINESS:

Trustee Chuck Kinkel made the motion to ratify the straw poll of January 11, 2023 which approved the town working with Ronny Farmer, CPA to assist with the 2021 audit and communications with David Green the independent auditor. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
Trustee Tami Witt made the motion to approve the purchase of a one inch impact for the trash department to use to tighten the lug nuts on the truck wheels in the amount $1,000. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
Town Manager Crisp updated the council on the lift station repairs stating the cause was items that were flushed into the system including disposable wipes and feminine hygiene products. The cost of repairs was approximately $20,000. He confirmed that he and Terry Fowler called all the residents effected to confirm the restricted usage was lifted, and the policy of not flushing these items. A letter will be sent out about the sewer system and the policy regarding non-flushables.
Clerk Strunk updated the trustees on a grant application with Colorado Housing and Finance Authority (CHFA) to assist the town with the infrastructure and readiness for the affordable housing project. Aryes & Associates Mike Scholl is assisting the town in this planning.
Clerk Strunk discussed the DOLA recommendation that all elected officials have emails through the Town of Flagler, rather than personal emails. Strunk confirmed that email addresses could be added through the website host, and Trustee Troy Kindley will help her implement the new email with each trustee and their email platform.
Recreation Director Brad Stone requested approval for $600 to the Burlington Recreation Department for the basketball tournament. Trustee Randy Fagerlund made the motion to approve the payment of $600 to Burlington Recreation. Trustee Tami Witt seconded the motion, and the motion passed unanimously.

REPORTS:

Town Manager Report (reported by Town Manager Justin Crisp)
- TRASH REPORT: Nothing new to report
- STREETS REPORT: Repairs have been made as necessary in the streets following the snow and plowing. Almost one pallet of material has been used in this effort.
- WATER REPORT: Testing was completed this month on residential water. No other updates at this time.
- WASTEWATER REPORT: Nothing to report other than the repairs mentioned in new business section.
Town Clerk Report (reported by Town Clerk Emily Strunk)
- A/R Aging was updated. The trustees directed Clerk Strunk to file a property lien for account 0636 as payment plan request was mailed to the account holder and the town did not receive a response. Account 0648 has been disconnected from service and a lien placed on the property.

PARKS and RECREATION: (reported by Recreation Director Brad Stone)

Hours were reported for Brad since the last meeting of 76.4 week 1 &2, 81.15 week 3&4 and 50 in week 5. Brad presented a list of all activities since the last meeting including the pool operations, swim lessons, private pool parties, recreation sports coordination and administration, townhall office backup clerical work, and assisting the town manager on various projects. It is estimated that in the current period his hours will be 96.
The basketball league is in full swing with a tournament scheduled in March.
Kid’s Night Out is Scheduled for February 24^th from 6:00 – 8:30pm at the school.
Applications are being accepted for lifeguards. Brad has spoken with Lacy the lifeguard certification instructor to coordinate training. Brad currently manages four regular part-time employees who assist with shifts at the pool.
Pool reopened and has been operating with water aerobics, public swim, private parties, and swim lessons. Brad and Kanda are the current swim lesson instructors.
Chess Club continues on Wednesdays and Thursdays every week.
Cal Ripken and little league baseball coordination will begin in March. Brad is working with Tyson in Burlington on this coordination and is expecting to have registration begin in March.

FINANCIAL REPORT:

Trustee Chuck Kinkel made the motion to accept the bills, debit card purchases, and coding. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.

EXECUTIVE SESSION:

At 7:10 pm Trustee Randy Fagerlund made the motion to go into executive session with Clerk Strunk to discuss the two interviewees for the assistant clerk. Trustee Chuck Kinkel seconded the motion. The motion passed unanimously.

At 7:43 pm Trustee Chuck Kinkel made the motion to come out of executive session. The motion was seconded by Trustee Tami Witt. The motion passed unanimously.

Mayor Tom Bredehoft adjourned the meeting at 7:45 p.m.

Town of Flagler, Colorado

RECORD OF PROCEEDINGS

REGULAR SESSION

January 9, 2023

The Board of Trustees for the Town of Flagler, Colorado met Monday January 9, 2023

for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt and David Langley. Trustee Chuck Kinkel was absent. Town Clerk Emily Strunk, and Town Manager Justin Crisp were the town employees present. At 5:59 PM the mayor called the meeting to order followed by the Pledge of Allegiance.

PUBLIC AUDIENCE:

The public audience in attendance was Dana and Marilyn Keech.

OLD BUSINESS:

Trustee Randy Fagerlund made the motion to accept the minutes from the December 12, 2022, regular meeting. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.
Town Clerk Emily Strunk stated that the auditor had been given all the answers to his pending questions on Thursday January 5^th and she was still waiting to hear a response from him. Clerk Strunk requested the approval to request proposals from other independent auditors for the 2022 audit. The mayor stated that he would contact David Green, the auditor, for clarification on when the work would be completed and any other issues that may be pending.
Clerk Strunk stated she and Fallon Miller with the Department of Housing had completed the planning for the Central Plains Housing Summit. It will be at the Wheatland Conference Center on January 19^th from 8am to 5pm. In attendance will be Colorado Department of Housing, USDA Rural Development, Colorado Energy Office, Department of Local Affairs, Colorado Resiliency Office, Colorado Housing and Finance Authority, Elevation Community Land Trust, My Rural Planner, LLC, and Southeast Colorado Enterprise Development. The conference will also be attended by other municipality officials, and county officials including Yuma, Washington, Lincoln and Kit Carson County. Clerk Strunk noted that the Town of Flagler was not invited to submit the Affordable Housing grant application due to readiness. DOLA recommended applying in the beginning of 2023 and continuing to work on infrastructure to the site to increase readiness.

NEW BUSINESS:

The Kit Carson County Sheriff’s office has stated that the Town of Flagler has jurisdiction over street concerns and animal complaints. The town would need to schedule hearings for animal complaints, and property concerns. The trustees discussed problems with debris or construction materials left in the street. The Mayor directed Clerk Strunk to write and send a 14 day notice via certified mail for removal of these items, and then the town would remove any items on public property. The trustees requested that Clerk Strunk contact Kirk Preston to inquire about his interest in acting as the Town of Flagler Municipal Court Judge.
Town Clerk Emily Strunk presented an updated 2023 budget which included the changes needed in the General Fund to accommodate the reduction of 5.5 mills in property taxes the trustees approved last month. The trustees agreed on the adjustments.

REPORTS:

Town Manager Report (reported by Town Manager Justin Crisp)
- TRASH REPORT: Nothing new to report
- STREETS REPORT: Some potholes have appeared after the snow and will be fixed as soon as possible. Town Employee Terry Fowler was commended for his work and time in snow removal over the last month. Trustee Tami Witt asked if there was anything that could be done to move the ice and snow from the curb on Main Ave. Town Manager Crisp responded that he was aware and that the town could come down the street with a maintainer to clear the gutter areas. It is important that all property owners understand that it their duty to remove snow and ice from the sidewalks around their property within 24 hours. This includes the area around a mailbox. The town does not remove snow in these areas. The town is thankful for all those who have helped out in the last couple snow storms including Green Horizons, Cody Martin and Todd Thompson.
- WATER REPORT: There were 13 issues of frozen pipes over Christmastime. The survey to all the water customers has gone out and we are receiving the responses back. This survey will help the town respond to the state and it will effect the testing schedule for the town. Customers will not have to update their pipes.
- WASTEWATER REPORT: Nothing to report.
Town Clerk Report (reported by Town Clerk Emily Strunk)
- A/R Aging was updated. A few customers were discussed on delinquent accounts. There are a few customers where letters will be sent out, and the Town of Flagler will lien. Customer 0648 will receive a shut off notice, and a lien will be filed on the property. Town Manager Justin Crisp will discuss the balance due with customer 0636, if payment not received this month, the customer will receive a shut off notice for full payment or a payment plan with autopay set up. A few trash accounts will be discontinued for non-payment and dumpsters will be picked up they are customer 0964, 0947, and 0559.

PARKS and RECREATION: (reported by Trustee Troy Kindley)

The Mayor said that the Recreation Director Brad Stone should check in with Town Manager at 7:00 am every day during the winter months. Trustee Randy Fagerlund indicated that Brad should be clocking in and showing his 40 hours. Trustee Fagerlund also mentioned that he received compliments on the Chess Club that Brad has started which meets at the school on Wednesdays and Thursdays. Clerk Strunk mentioned that Brad does have a current schedule posted on the website which shows the activities that are happening in recreation currently, and that he has been working on recreation storage and inventory at townhall, and also helping out as needed. Manager Justin Crisp stated that he does not really have daily work for Brad, but that he would like to schedule 3 or 4 days in advance when something was needed. Trustee David Langley stated that Brad should be clocking in. Trustee Tami Witt inquired about Brad’s ability to also help with the office since we are in need of help in this area. Clerk Strunk stated that she would get the minutes from the meeting where Brad was hired on full time and provide to the Board via email (attached herewith)

April 11, Minutes regarding Recreation Director Position:

Chuck Kinkel made a motion that Brad Stone the Recreation Director will be full-time and paid $2,500 per month for May – August and after that as needed will be full-time at $15.00 per hour for Recreation at 40 hours per week. If recreation does not have 40 hours per week of work to be completed, Brad will work for other departments with Town Manager. If recreation continues to grow, and does require 40 hours per week, Brad will not need to assist other departments. This includes all benefits offered to full-time employees. He will also need to get his CDL and the Town will cover all costs associated with acquiring his CDL. Marlys seconded the motion. The motion passed unanimously.

Trustee Troy Kindley reported basketball is in full swing, and the recreation department has almost 40 kids registered in the program. The first practice was last Saturday. Trustee Kindley reviewed the schedule of the basketball games that Brad has scheduled with other towns.
Kid’s Night Out is Scheduled for January 19^th from 6:30 – 8:30pm at the school.
Organization is in the works for a basketball tournament in March.
Pool is still closed and is pending the completion of the repairs on the heater for the pool.
Chess Club is a big hit on Wednesdays and Thursdays every week. Kids have requested another board game club with recreation.
Brad has been picking up shifts with the Town Manager and partnered with Steve on the trash pick up today. He has also been helping out at Townhall in areas of answering the phones, and helping with the front desk.

FINANCIAL REPORT:

Trustee Marlys Kossman made the motion to accept the bills, debit card purchases, and coding. Trustee David Langley seconded the motion. The motion passed unanimously.

Mayor Tom Bredehoft adjourned the meeting at 6:48pm.

Town of Flagler, Colorado

RECORD OF PROCEEDINGS

REGULAR SESSION

December 12, 2022

The Board of Trustees for the Town of Flagler, Colorado met Monday December 12, 2022

for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Chuck Kinkel, Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt and David Langley. Town Clerk Emily Strunk, Town Manager Justin Crisp and Wastewater Manager Terry Jaques were the town employees present. At 6:00 PM the mayor called the meeting to order followed by the Pledge of Allegiance.

PUBLIC AUDIENCE:

The public audience in attendance was Erika Saffer. Dana and Marilyn Keech.
Lincoln Health/Hospital – Erika Saffer reviewed information about the Oncology and Infusion Clinic at Lincoln Health in Hugo. She also let us know that all Lincoln Health locations including the Flagler Family Practice would be closed December 26 and January 2.

OLD BUSINESS:

Trustee David Langley made the motion to accept the minutes from the November 14, 2022, regular meeting. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
The trustees directed the Town Clerk Strunk to call the Kit Carson County Sheriff for the removal of the gravel in the street in front of the address associated with account 0396.
The auditor has been given all the information necessary to resume the audit. Clerk Strunk is waiting to hear when Flagler will be put back on his schedule.
Town Clerk Emily Strunk presented an update on the proposed housing development north of the Flagler School. All information has been submitted to DOLA for review to be considered for the formal invitation to apply for the grant. Clerk Strunk met with Aryes and EV Studios and the possibility of using Fading West and their modular affordable housing design. Should Flagler not be invited to apply for the grant, Flagler can apply in the next round in 2023. Strunk also noted that Flagler will be hosting the State/Regional Housing Summit on January 19^th at the Wheatland Conference Center for Regional Town Clerks, Administrators, and State representatives from the Department of Local Affairs.
Trustee Tami Witt made the motion to accept the renewal from Anthem for the employee health insurance. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.
Federal Holidays were reviewed to determine if the Town would adopt holidays to the schedule which would include Martin Luther King Jr Day, Juneteenth, & Veteran’s Day.

No changes were adopted.

NEW BUSINESS:

Town Manager Justin Crisp requested a temperature sensor be installed in the shed by the water tower so if the building falls below freezing a warning is issued. Trustee David Langley made the motion that a temperature sensor be installed in the shed by the water tower for the quote provided of $1200.00. Trustee Tory Kindley seconded the motion. The motion passed unanimously.
Clerk Strunk notified Town Council that the Flagler Food Pantry had moved from Townhall on Monday the 12^th. The food pantry moved out the refrigerator and microwave that town employees had been using. Clerk Strunk asked for approval to purchase a new refrigerator and microwave from ACE Hardware. Trustee Tami Witt made the motion to approve the purchase of a refrigerator and microwave in the amount of $850.00. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
Trustee Randy Fagerlund made the motion that all full time employees with the Town of Flagler would receive a Christmas Bonus in the amount of $500.00 to be paid in gift certificates purchased at Flagler businesses. Part-time employee Adriana Bolen would receive $150.00 and Seasonal Employee Pam Loutzenhiser would receive $100.00. Trustee Tami Witt seconded the motion. The motion passed unanimously.
2023 Employee raises were tabled until the 2021 audit is complete.
Trustee Tami Witt made the motion to approve the mill levy of 41.640 mills, with a temporary reduction in the mill levy rate of 5.5 mills, making the net mill levy for 2023 36.140 mills. Trustee Troy Kindley seconded the motion. The motion passed by majority with Trustees Tami Witt, Troy Kindley, David Langley, Marlys Kossman and Randy Fagerlund voting Aye, and Trustee Chuck Kinkel voting Nay.
Trustee Troy Kindley made the motion to adopt Resolution 141 Certifying and Levying the Mill levy of the Town of Flagler for the 2023 fiscal year. Trustee David Langley seconded the motion. The motion passed unanimously.
Trustee Chuck Kinkel made the motion to adopt Resolution 142 summarizing the expenditures and revenues for each fund and adopting the 2023 budget for the Town of Flagler. Trustee Randy Fagerlund seconded the motion. The motion passed unanimously.
Trustee Chuck Kinkel made the motion to adopt Resolution 143 appropriating sums of money to the various funds and spending agencies for the 2023 budget year as follows: General Fund $593,250, Water Fund $215,564, Wastewater Fund $77,030, Garbage Fund $182,700, Conservation Trust Fund $6,020. Trustee Tami Witt seconded the motion. The motion passed unanimously.

REPORTS:

Town Manager Report (reported by Town Manager Justin Crisp)

There will be a supply chain interruption for chlorine as reported by Colorado Department of Health which may affect the Town in the spring.

TRASH REPORT: Nothing new to report
STREETS REPORT: Working on 2023 schedule.
WATER REPORT: Lead and Copper regulations have been revised. Town of Flagler will be required to inventory every survey or inspect every line. This will occur in 2023 and 2024 and needs to be completed by 2024. In some instances line replacements may need to occur. Town Manager also mentioned that there is help for low income families and water payments. Clerk Strunk indicated that she had been talking with Kit Carson County to get LEAP and other applications completed for this process.
WASTEWATER REPORT: Wastewater Manager Terry Jaques reported that on one flow meter needed to be rebuilt and is 20 years old. It may need to be replaced and the printer is not working. Replacing this equipment is expensive. He noted that he has 28 months remaining as the wastewater manager. Manager Crisp stated that he and Terry Fowler are certified for small systems.

Town Clerk Report (reported by Town Clerk Emily Strunk)
- A/R Aging was not updated. Most accounts are up to date and the ones that we were concerned about have been taken care of by either payment in full, or payment plans.

PARKS and RECREATION: (reported by Recreation Director, Brad Stone)

Flagler Christmas on Main and Parade of Lights went well. The town was successful in the delivery of Santa candy. Flagler residents participated in all events, and the events were coordinated with the basketball tournament at the school.
Youth basketball registration is ongoing and season to begin after the new year.

FINANCIAL REPORT:

Trustee Chuck Kinkel made the motion to accept the bills, debit card purchases, and coding. Trustee Troy Kindley seconded the motion. The motion passed unanimously.

Mayor Tom Bredehoft adjourned the meeting at 7:37pm.

Town of Flagler, Colorado

RECORD OF PROCEEDINGS

REGULAR SESSION

November 14, 2022

The Board of Trustees for the Town of Flagler, Colorado met Monday November 14, 2022

for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Chuck Kinkel, Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt and David Langley. Town Clerk Emily Strunk, Town Manager Justin Crisp and Recreation Director Brad Stone were the town employees present. At 5:59 PM the mayor called the meeting to order followed by the Pledge of Allegiance.

PUBLIC AUDIENCE:

The public audience in attendance was Erika Saffer. Dana and Marilyn Keech.
Lincoln Health/Hospital – Erika Saffer reviewed information about the future of Lincoln Health and the pause of the plans to build a new hospital due to increased costs and interest rates caused by inflation. A new infusion therapy is available at Lincoln Health with chemotherapy and immunotherapy treatments. Community spaghetti dinners continue to encourage the community to come learn about the progress of Lincoln Health, and its direction and future. You can register for these dinners (Dec 11 in Limon) at LincolnHealthSpaghettiDinner.eventbrite.com

OLD BUSINESS:

Trustee Marlys Kossman made the motion to accept the minutes from the October 10, 2022, regular meeting. Trustee David Langley seconded the motion. The motion passed unanimously.
The town paid for the installation of the backflow preventor at Adam Fauson’s house with clean outs on both sides. The Town paid $1500 in costs towards the project. Approximately $300 to Masters Backhoe and $1200 to Inline Plumbing. Fauson owns the backflow preventor, and will be required to maintain if necessary.
Town Manager Justin Crisp has been attempting discussion with Black Hills. There is not a cost estimated for the cost of moving the gas line under the county road to construct drainage for the Witt Neighborhood. Crisp estimates the town is looking at spring 2023 for this project.
Town Clerk Emily Strunk gave an update on the audit. The accountant and software programmer at Cougar Mountain is looking into the problem with the general ledger balance equaling less than the cash asset balance. Cougar Mountain has corrected more than 50% of the balance difference at this point, but Strunk will be meeting with them this week to go over further progress and make any necessary adjustments in the accounting system. The audit with Green & Associates is on hold until this balance issue is resolved.
The town accepted the proposed procedure for Carry Out Bag Fee per Colorado House Bill 21-1162 Plastic Pollution Reduction Act. Beginning January 1, 2023 establishments defined by the act as “store” will need to charge patrons a $0.10 bag fee. The town will send a letter to the establishments detailing the procedures of complying with the new law. Each quarter beginning April 1, 2023 the town will send out the form to each establishment required to charge the bag fee and submit to the Town of Flagler quarterly. The businesses defined as store are those that are restaurants, franchise businesses, or stores that have more than 3 locations statewide. Further information about the law can be found on the Colorado Department of Revenue website. It is noted that the town will comply with the requirements of the new law, but town council does so in protest.
Town Clerk Emily Strunk presented an update on the proposed housing development north of the Flagler School. Town Manager Justin Crisp will be providing an estimate to Aryes, the consultant awarded the project through the Regional Roadmap to Recovery grant. Strunk met with state officials with DOLA who oversee the HB21-1271 DOLA Innovative Housing Strategies: Affordable Housing Development Incentives Grant Program on November 10 discussing the timing of the project, potential match for the grant, and providing a general budget. Strunk will follow up with Aryes and DOLA on the information required. If the town is invited to apply for the grant it will be in December/January.

NEW BUSINESS:

A fuel purchase agreement was presented for approval between the Flagler Equity Coop and The Town of Flagler. Price per gallon in the agreement was $3.79 per gallon for a quantity of 6,000 gallons. Trustee Chuck Kinkel made the motion to accept the fuel purchase agreement. Trustee Randy Fagerlund seconded the motion. The motion passed unanimously.
The health insurance quote was presented for the 2023. Aetna now offers services to government groups and so the town will go through underwriting with Aetna to see if the rate is better than Anthem, will comparable coverage. The decision on health was tabled to December.
Renewal of the Cowbell Cyber Security insurance was presented to the town with an increase in annual premium of $612. Trustee Chuck Kinkel made the motion to approve the renewal of the cyber security insurance. Trustee Tami Will seconded the motion. The motion passed unanimously.
The annual holiday schedule was presented for review and possible update to include other federal government holidays. Trustee Randy Fagerlund made the motion to table the holiday discussion to December. Trustee Tami Witt seconded the motion. The motion passed unanimously.

REPORTS:

Town Manager Report (reported by Town Manager Justin Crisp)

Crack sealing is in process currently. This year will not have as much completed as last year where every east/west street. Christmas light hanging will begin Thanksgiving week.

TRASH REPORT: $1500 cable was purchased for the new trash truck.
STREETS REPORT: In 2023 4^th street from Ouray to Pawnee will be milled completely and repaved 3 inches. Chip Seal will be completed for everything that has been paved in recent years. Kit Carson County will be repaving (next couple years) Ruffner/County Road 5 which will require planning and budgeting by the Town for the 2/3 of Ruffner the Town owns. Crisp estimates it will be a cost of $25,000.
WATER REPORT: A pump fault code has been registering on the Otteman well over the last week which is the number 1 well. Repairs will be necessary in the future. Estimated cost in the future is $7000 – $10000.
WASTEWATER REPORT: Terry Jaques said that a flow meter that is not functioning properly. He is still getting readings and so it complies at this point.

Town Clerk Report (reported by Town Clerk Emily Strunk)
- A/R Aging report was presented by the Town Clerk. Council directed Strunk to send disconnect notices to all accounts that had been sent disconnect notices within the last six months that were delinquent again this includes account numbers 0586, 0543, 0034, 0248. Regular past due letters and reminders to pay will be sent to accounts 0296, 0578, 0636, 0648, 0964.
- Account number 0396 has not made payment since 06-2022 and has requested his service be turned off and that his account balance be removed since he has not lived there for months. Town council directed Strunk to send notice to account, including a letter noting the violation of town code property and building permit codes. Account is subject to late charges, lien and should be continued to be billed as any property within town limits is responsible for minimum billing including water, sewer and trash according to town ordinances.

PARKS and RECREATION: (reported by Recreation Director, Brad Stone)

Pancake Breakfast was a hit with about $200 in donations to the recreation department. Flag Football season completed with about 30 participants. Halloween was successful with Recreation running the Halloween fun and Haunted House at Townhall. Basketball camp has been in November with about 32 participants overall with Randy Strunk volunteering. The Thanksgiving Potluck is scheduled for November 19. Kids’ Nights Out have been running every other month.
December 10 is the Christmas on Main Street and Parade of Lights the same day as the basketball tournament. Brad will reach out to Cheryl Witt about the movie event. Santa Claus will also be coming to town on December 10 as well on the firetruck.
Chess Club is going well with about 10 regular kids attending twice a week at the school. The pool is open with recreation on Thursday Night Swim, Sunday 12 to 5pm and water aerobics Mondays, Wednesdays, and Saturdays. Brad is working with the school to determine the separation of duties and cost on pool operations. Memberships are still available with auto-bill through the town bill.
Youth basketball is expected to run in January and Recreation will begin planning the 2023 calendar of events.

BUDGET PUBLIC HEARING:

Trustee Randy Fagerlund questioned the multi-purpose truck expense added in the Trash Fund for 2023. It was clarified that this was shared cost with other funds, general, water, and trash for a purchase of a town truck in 2023 as requested by the Town Manager.
Town Clerk Strunk printed the total expenses for all departments for review. Total expenses in the 2023 budget across all funds total $1,068,544
Trustee Chuck Kinkel clarified the recreation costs surrounding the pool expenses and recreation wages. Recreation budget has increased as the town has been providing more programs and events.
Trustee Tami Witt made the motion to accept and approve the 2023 Budget. Trustee David Langley seconded the motion. The motion passed unanimously.

FINANCIAL REPORT:

Trustee Marlys Kossman made the motion to accept the bills, debit card purchases, and coding. Trustee Tami Witt seconded the motion. Trustee Tami Witt mentioned that when the town was purchasing items to make the effort to use local vendors as much as possible. The motion passed unanimously.

Mayor Tom Bredehoft adjourned the meeting at 8:20pm.

Town of Flagler, Colorado

RECORD OF PROCEEDINGS

REGULAR SESSION

October 10, 2022

The Board of Trustees for the Town of Flagler, Colorado met Monday October 10, 2022

for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Chuck Kinkel, Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt and David Langley. Town Clerk Emily Strunk was the only town employee present. At 5:59 PM the mayor called the meeting to order followed by the Pledge of Allegiance.

PUBLIC AUDIENCE:

The public audience in attendance was Erika Saffer.
Lincoln Health/Hospital – Erika Saffer reviewed information about the lab at Lincoln County has been renovated and there are new staff with new equipment. There are new tests available which has increased the level of service the hospital provides internally. The hospital has a goal of starting services for chemotherapy beginning in November. There is a specialist oncologist coming back to the specialty clinic as well.

OLD BUSINESS:

Trustee Randy Fagerlund made the motion to accept the minutes from the September 12, 2022, regular meeting. Trustee David Langley seconded the motion. The motion passed unanimously.
Items on the agenda including Adam Fauson’s sewer back up mitigation and Witt Neighborhood drainage has been tabled to the November meeting when Town Manager Crisp is in attendance.
Town Clerk Emily Strunk presented the interim pool revenue and expense through September 2022. The pool will be staying open on Sundays 12 – 5p, Thursdays 5 – 8p is dollar swim night. The town has requested the cost of the pool operations from the school to determine what dollars the town could allocate to the school for pool operations for the 2023 budget. The Lion’s Club will donate $1,000 to assist with the cost of the Thursday’s $1 swim.

Town Clerk Strunk gave an update on the audit and software conversion, records balancing. The independent auditor has been given all the information requested, and Strunk is now waiting to hear what else he may need. The auditor will be reaching out to other trustees in his regular questionnaire. If the audit is not filed with the state in November, the state has the authority to notify the county to withhold funds until the audit is filed.

NEW BUSINESS:

Application for liquor license for the High Plains Winery, LLC sales room at 422 Main Ave was presented. Randy Fagerlund made the motion to approve the application. Chuck Kinkel seconded the motion. The motion passed unanimously. Town Clerk Strunk will submit to the state licensing authority.
Town Manager Justin Crisp would like to purchase dumpsters for $11,000. The trustees have approved this expense and it is in the budget.
HB21-1110 requires the Town website to be updated to accommodate for accessibility for people with disabilities. The website must be in compliance by 2024. The website is hosted by Jayhawk and WordPress. They may have assistance available, and there may be grant money available.
Beginning January 1, 2023 all retailers who have 3 or more locations, or restaurants will be required to charge patrons $0.10 per bag. 60% of the bag fee will be paid by the entity to the Town of Flagler and they will retain the 40%. This is a state mandated fee. Exempt businesses are retail stores with only one or two locations. (House Bill 21-1162)
A bill creating an exemption of sales tax on all hygiene products took effect on August 10, 2022. Statutory cities and towns may choose to adopt the sales tax exemption for diapers, incontinence products, and feminine hygiene products. Randy Fagerlund made a motion that the Town of Flagler adopt the sales tax exemption on hygiene products. Troy Kindley seconded the motion. The motion passed unanimously. Town Clerk Strunk will provide a resolution for signature by the Mayor at November’s meeting.
Regional Roadmap to Recovery group presented idea to increase restaurant traffic in Eastern Colorado towns with food truck landing pads in towns throughout the region, and a coordinated schedule rotating the trucks from town to town. Town Clerk Strunk applied for a Rural Economic Development Incentive grant with Cheyenne Wells, Kiowa, and Kit Carson to construct food truck landing pads, with seating areas. The grant application window closed September 30, and Department of Local Affairs will make decisions in December.
Town Clerk Strunk presented an update on the affordable housing update. Flagler is a front runner in the Colorado State housing grant. Ayres has submitted drawings to Strunk for review of the two phased project proposed for the Town land north the of Arriba-Flagler school totaling 3.5 acres and 8 single family homes and 2 duplex homes. Strunk will be working with DOLA to provide the town records and information to move forward.
Tami Witt made the motion to appoint Town Clerk Emily Strunk as the 2023 budget officer. David Langley seconded the motion. The motion passed unanimously.
Town Clerk Strunk presented the first draft of the 2023 budget for review.
Chuck Kinkel made a motion to go into executive session to talk about personnel. Tami Witt seconded the motion. The motion passed unanimously.
- The Board of Trustees moved into executive session at 7:15pm
- The regular meeting resumed at 7:40pm
Chuck Kinkel made the motion that the Town Clerk’s initial appointment period of probation be extended for 90 days and to add Randy Fagerlund and Troy Kindley as additional signors to the Town of Flagler bank accounts. Marlyss Kossman seconded the motion. The motion passed unanimously.

REPORTS:

Town Manager Report was not completed since the Town Manager was absent.
Town Clerk Report (reported by Town Clerk Emily Strunk)
- A/R Aging report was presented to the Town Clerk.
- Chuck Kinkel made a motion to approve the electric repairs by Nichols Electric in the amount of $2,210. Troy Kindley seconded the motion. The motion passed unanimously.

PARKS and RECREATION: (reported by Recreation Director, Brad Stone)

Recreation department is preparing for the Halloween haunted house event for the kids. The Harvest Pancake Breakfast is this Sunday at 7 – 10am.

FINANCIAL REPORT:

Trustee Marlys Kossman made the motion to accept the bills, debit card purchases, and coding. Trustee Tami Witt seconded the motion. The motion passed unanimously.

Mayor Tom Bredehoft adjourned the meeting at 8:04pm.

____________________________________________________________________________________________________________________________

PLEASE NOTE THAT THESE ARE THE MINUTES APPROVED AT THE LAST COUNCIL MEETING AND NOT MINUTES OF THE LAST MEETING. THESE RUN A MONTH BEHIND AS THEY ARE APPROVED AT THE TOWN COUNCIL MEETING A MONTH FOLLOWING THE MEETING REPRESENTED. MINUTES FROM THE LATEST MEETING ARE PUBLISHED IN THE FLAGLER NEWS THE WEEK FOLLOWING THE MEETING.
08-08-2022 minutes

Town of Flagler, Colorado
__
RECORD OF PROCEEDINGS
REGULAR SESSION

August 08, 2022

The Board of Trustees for the Town of Flagler, Colorado met Monday August 8, 2022
for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Chuck Kinkel, Troy Kindley, Tami Witt and David Langley. Trustee Marlys Kossman was absent. Employees present were Town Manager Justin Crisp, and Town Clerk Emily Strunk. At 6:01 PM the mayor called the meeting to order followed by the Pledge of Allegiance.

PUBLIC AUDIENCE:
• The public audience in attendance were Erika Saffer, Steve and Pam Yacovetta, Dana and Marilyn Keech, Scott Chapiewski, Adam Fauson, John Witt, Harold and Linda Miller.
• Pam Yacovetta addressed the Mosquito Spraying issue. She requested that the town keep the policy of mosquito spraying throughout the summer months due to health concerns about diseases that mosquitos.
• Harold Miller asked to speak drainage issue on the north end of town. He voiced concern about the flooding that happens for many residents. He noted concerns about the development of the neighborhood and potential lack of planning about the flow of water in that neighborhood. He asked town council to do something to mitigate flooding.
• Adam Fauson addressed the town council about the sewer backflow that has happened twice in his basement causing damage to everything. The town has filed two insurance claims regarding these incidents to pay for Adam’s property damage. The insurance company asked Adam to sign a release regarding the damage. He is unable to sign, as no work has been done for future mitigation of the sewer backup. He knows that the town manager has been watching the sewer and doing everything possible, however this is not enough. Adam is asking the town council for action to lower the risk of this happening to his basement again. The backflow problem with this property will be added to the agenda for next month’s meeting. Adam also requested crushed asphalt in alley to mitigate the sand flow to his property too. He has truck loads of sand to remove from his property due to the flooding.
• Lincoln Health/Hospital – Erika Saffer reviewed information about monkey pox. There is a lot of misinformation about monkey pox and its transmission. It is mostly a respiratory disease. She said that there may be some immunity protection if you had the smallpox vaccine. For more information the Facebook live presentation can be viewed on their website. Lincoln health received 3 million dollars towards their new facility (which will be 128k square feet) from Federal funds. Lincoln health wants everyone to know that the new facility will be built without a tax increase.
OLD BUSINESS:
• Trustee Randy Fagerlund made the motion to accept the minutes from the July 11, 2022, regular meeting. Trustee David Langley seconded the motion. The motion passed unanimously.
• Trustee Chuck Kinkel presented an updated revenue and expense report for the summer for the pool. Current wages for the pool are high, but because of the state grant received for the pool wages we are okay for 2022. Next month we will see the end of the summer numbers to determine what we will do for next year. We will turn the pool over to the school on August 22 for school operation. The town will continue to operate water aerobics, swim lessons and maybe other options throughout the year, provided that the breakeven can be determined. The school has indicated that they will have the pool until 5pm on the weekdays.
• Town Manager Justin Crisp requested direction from town council regarding GMS recommendations on fixing the current tower versus looking into a new tower. Painting the old tower will cost over 100k. Trustee Tami Witt asked about the balance of the water tower savings, which totals approximately 84k. Grant opportunities were discussed for funding a new tower. The current tower, which is 100 years old, is not in bad shape according to the engineers at GMS. The town council discussed lease options of a new water tower that other towns have utilized.
• Town Clerk Emily Strunk presented an amended budget for 2022 for approval. The main changes on the budget were removing grant funding from revenue that will not be received and revising expenditures to allow for each town fund (general, water, sewer, and trash) to not have deficiencies requiring transfers between funds. Trustee Tami Witt made the motion to accept the amended budget for 2022. Trustee Chuck Kinkel seconded the motion. The motion passed unanimously.

NEW BUSINESS:

• Trustee Tami Witt indicated that she received comments from residents opposed to the town continuing the mosquito spray. Trustee Chuck Kinkel said that he also received three comments against mosquito spraying. Town Manager Justin Crisp mentioned the possibility of purchasing dragonflies and bat houses, which have been shown effective in mosquito mitigation. Trustee Chuck Kinkel expressed that for 2022 the process has been determined, and we will spray one more time, but that this issue is on the table for other mitigation options for 2023. Trustee Randy Fagerlund mentioned that there are a lot of people who appreciate the spraying because they like to sit outside in the evening and not be inundated with mosquitos. Resident Dana Keech thanked Town Assistant Adriana Bolen and Town Clerk Emily Strunk for calling and texting him before the spraying was to begin. Dana mentioned Zenivex E4 as a possible chemical alternative. Town Manager Justin Crisp will research all the available options for town council to review for the 2023 mosquito season. The Town Clerk will continue to notify those on the list and posting on the town board and Facebook when the Town Manager has scheduled mosquito spraying.
• Scott Chapiewsky attended the meeting last month and asked the town council to consider giving him access to the water and sewer system at 6th and Ruffner. The water tap is already in place on the property from years ago, and the meter is already in place. The properties north and south have metered water already. The sewer would need to be tapped 10-12ft. Scott confirmed that the water/sewer usage would be residential use only. Town Manager confirmed the rate would be out of town water and sewer rates. Trustee Randy Fagerlund made the motion to approve the water and sewer tap for Scott. Trustee David Langley seconded the motion. Motion passed unanimously.
• John Witt addressed the town council regarding Rural American Builders and possibilities for moving dirt and installing a culvert and or pumps to move the water across the County Road V north of the Witt neighborhood. Town Manager Crisp stated that he had conversation with Black Hills Energy, and they were willing to lower the gas line to put the pipes across the road. Any changes across County Road V would require Kit Carson County approval. Trustee Randy Fagerlund wanted assurance that this project would mitigate flooding and asked for engineering assessments. Trustee Tami Witt and Town Manager Crisp discussed the prior engineering study that recommended 2 16” pipes that the town purchased but has not implemented to date.
• Trustee Tami Witt discussed the flooding issue with regards to the town raising the roads. Mayor Tom Bredehoft mentioned that eventually the roads would need to be paved like the rest of the town. Town Manager Justin stated that the town did not have the materials to raise and pave the roads at this time. Trustee Tami Witt reminded town council that the rule is that the homeowner is responsible for their own curb and gutter and when both sides are complete the town will pay for paving and maintenance. The mayor asked if we were still asking Chris Lueck to complete the concrete wall at the lift station. Town Manager Crisp confirmed that approved project is in the works. Town Manager Crisp confirmed that he conducted a straw poll for the town to provide equipment and operator to move 20 – 25 belly loads of dirt to the backyard of Whittaker and possibly the neighbor to fill the hole for Rural American Builders. Trustee Chuck Kinkel made the motion to allow Rural American Builders to use the town equipment (2 machines) and one operator at $45 hour per machine to move 20 -25 belly loads of dirt. Trustee Troy Kindly seconded the motion. Trustees David Langley, Troy Kindley and Chuck Kinkel voted aye. Trustee Randy Fagerlund voted nay. Trustee Tami Witt abstained. The motion passed with a 3 -1 vote.
• Loaf-n-Jug has applied for a renewal on their liquor license for October 2022. Town Clerk Emily Strunk confirmed that Loaf-n-Jug has not had any issues or violations concerning their liquor license. Trustee Randy Fagerlund made the motion to approve the renewal of the liquor license. Trustee David Langley seconded the motion. The motion passed unanimously.
• Trustee Tami Witt made the motion to ratify the past approval for the minutes of the meetings of September 10, 2018, November 13, 2017, and September 14, 2020. Trustee Chuck Kinkel seconded the motion. The motion passed unanimously.
• Trustee Chuck Kinkel made the motion to ratify the resolutions previously passed: Resolutions 94, 95, 96, 97, 109, 110, 11, 112, 115, 116, 117, and 118. Trustee Tami Witt seconded the motion. The motion passed unanimously.

REPORTS:

• Town Manager Report (reported by Town Manager Justin Crisp)
 Fireworks will be here for the 20th of August Flagler Day at Dusk.
o Trash Department
o Street Department
 Patch work is being completed as needed.
o Water Department
 2022 Water report came back absent of contaminants.
 State of Colorado will receive report about the plan for the water tower as discussed earlier in the meeting.
o Wastewater Report
 No Report
• Town Clerk Report (reported by Town Clerk Emily Strunk)
o A/R Aging report was presented to the town council. Town Manager Crisp and Town Clerk Strunk confirmed two letters to disconnect services for the three accounts were sent out certified mail. The balances on these accounts total over $2,700. All accounts were given the option of payment arrangements, and the arrangements have not been adhered to. Emergency options were discussed: LEAP and Centennial Mental Health. These avenues are available, and the town communicates these avenues.

PARKS and RECREATION: (reported by Trustee David Langley)
• Town Clerk Emily Strunk noted that a map for Flagler Day was attached to the meeting packet for town council’s review.
• Trustee David Langley did not have new information to report
• Trustee Chuck Kinkel noted that the 11-year-old All Stars raised a lot of money to travel to the All-Star game.
• Trustee Tami Witt stated she is asked by families who are moving to Flagler about what there is to do in Flagler, and with the Recreation program she had a lot of information to talk about because of what Recreation Director Brad Stone has done with recreation. She confirmed Brad is doing a great job.

FINANCIAL REPORT:
• Trustee Chuck Kinkel made the motion to accept the bills, debit card purchases, and coding. Trustee Troy Kindley seconded the motion. The motion passed unanimously.

Mayor Tom Bredehoft adjourned the meeting at 7:57pm.

_______________________________________MAYOR

_______________________________________CLERK
{seal}
_________________ _____________________ DATE APPROVED