Meeting Minutes
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION
September 11, 2023
The Board of Trustees for the Town of Flagler, Colorado met Monday September 11, 2023, for the REGULAR MEETING at 6:00 p.m. The meeting was held at Townhall 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Marlys Kossman, Randy Fagerlund, Tami Witt, and Cody Martin. Trustees Troy Kindley and Chuck Kinkel were absent. Town Clerk Emily Strunk, Town Manager Terry Fowler, and Recreation Director Trisha Fritzler were the town employees present. At 6:00 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
PUBLIC AUDIENCE:
• The public audience in attendance included Kip & Mary Backlund, Erika Saffer, and Dana & Marilyn Keech.
• Kip and Mary Backlund suggested a possible crime report in Flagler on a regular basis.
• Erika Saffer provided an update for Lincoln County Health. This included information about the patient navigators available, the Generations Project, and the specialty clinic.
OLD BUSINESS:
• Cody Martin was sworn into the appointed trustee position by the Town Clerk.
• Trustee Marlys Kossman made the motion to approve the minutes of the April 14, 2023, meeting. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Trustee Randy Fagerlund made the motion to accept and file the completed 2022 audited financials presented by the independent auditor. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Recreation Director Trisha Fritzler provided an update on the park bathroom remodeling project.
• Trustee Randy Fagerlund made the motion to adopt Ordinance 201 amending Title 9 Chapter 1 of the Town Code regarding subdivisions. Trustee Cody Martin seconded the motion. The motion passed unanimously. The second reading of this ordinance will be on October 9, 2023.
• Trustee Marlys Kossman made the motion to adopt Ordinance 202 amending Title 9 Chapter 2 of the Town Code regarding developments. Trustee Tami Witt seconded the motion. The motion passed unanimously. The second reading of this ordinance will be on October 9, 2023.
• Town Council reviewed the resumés received for the Town Manager position and determined that Interim Town Manager Terry Fowler was doing a great job and they would move forward with him as Town Manager.
NEW BUSINESS:
• Trustee Randy Fagerlund moved to table the decision on increasing water/sewer/trash rates to next month. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.
• Trustee Marlys Kossman made the motion to offer Doug Hill the assistant town maintenance position with wages at $24/hour and to negotiate the process and cost of him obtaining his CDL Class B license once hired. The motion was seconded by Cody Martin. The motion passed unanimously.
• Town council agreed to table to October’s meeting the discussion of increasing all other employee wages to meet the current wages paid in the area, and in alignment with the new hire.
• Town Clerk Strunk presented the first draft concept plan presented by the consulting team from the CHFA Technical Assistance Grant. The next meeting on the process would be in the coming month and council and community stakeholders would be invited to attend.
• Town Clerk Strunk notified council of the water damage and continued leaking in the basement of town hall. A claim submitted to the insurance company has been denied, and so the cost of repair and mitigation will be a town expense. Bids have been requested and will be forthcoming from local contractors.
• Trustee Marlys Kossman made the motion to approve the application for Special Animal Permit to 513 Navajo for 4 backyard chickens. Trustee Tami Witt seconded the motion. The majority of the neighbors solicited were in favor of the permit. The motion passed unanimously.
• Trustee Randy Fagerlund made a motion to approve participation in the Eastern Colorado Veterinarian Services grant to assist in the overpopulation of animals where the Town of Flagler will pay a $15 copay for their services. Trustee Tami Witt seconded the motion. The motion passed unanimously.
REPORTS:
• Town Manager Report (reported by Town Manager – Terry Fowler)
o John Deere is still working on the Gator before the town takes possession and pays.
o Water – water line break at 8th and Ruffner has been repaired. Water tap for Nextera south of town has been postponed because all materials have not been received. Gerald Masters will be coming over for a leak on Ruffner at Goodwin’s side of the meter to help the resident. He will then assist with placing the meter on the new house on Navajo for Rural American Builders.
o Streets- Mosquito sprayer is broken and cannot be fixed. A new sprayer would be about $5,600 is the quote on a new sprayer. 8th and Navajo water has been worked on, it has washed out again, but he will get road base. Other potholes, and water drainage was discussed, and Terry acknowledged that each would be addressed over the coming month.
o Trash – Terry will put the new valve on truck, but it is operating now with the hose adjustments that were made. All trucks are running well.
o Sewer – no report.
• Town Clerk Report (reported by Town Clerk Emily Strunk)
o Release of lien was filed for 303 Loveland, as property was sold, and account was paid.
o We have 2 cameras to test for 30 days on Viaero. One will be placed on Main Ave and one at the main park. If they work well, we will get additional to replace the cameras that were damaged by hail.
• Mayor Bredehoft requested that proceedings be posted in the Flagler News. Clerk Strunk has posted all of 2023 on the website FlaglerColorado.com. The council agreed to continue to print proceedings in the Flagler News.
PARKS and RECREATION: (reported by Recreation Director Trisha Fritzler)
• Flagler Day final numbers: The 2023 budget was $8,000. Expenses for Flagler Day $6,208. Revenue on Flagler Day was $4,652, for a net total expense of $1,556.
• Flag Football has 24 kids registered and will run every Saturday until the 30th of September.
• Scheduled events include Pickle Ball at the American Legion. October 28th will be Halloween on Main with Booster Clubs Trunk or Treat, a meal at the Senior Center, and the Haunted House at Townhall. November 11th will be the community Thanksgiving. November 25th a Christmas Tree lighting on Main Ave. December 9th will be Christmas on Main. December 22nd or 23rd will be the Parade of Lights, and we will also have a Kids’ Night too in September, October, and December.
FINANCIAL REPORT:
• Trustee Marlys Kossman made the motion to approve the purchases, financial report, and coding. Trustee Tami Witt seconded the motion. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 8:05 p.m.
_______________________________________MAYOR
_______________________________________CLERK
{seal}
_________________ ______________ DATE APPROVED
08-14-2023 minutes signed
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION
August 14, 2023
The Board of Trustees for the Town of Flagler, Colorado met Monday August 14, 2023, for the REGULAR MEETING at 6:00 p.m. The meeting was held at Townhall 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Marlys Kossman, Randy Fagerlund, Tami Witt, Chuck Kinkel, and Troy Kindley. Town Clerk Emily Strunk, Interim Town Manager Terry Fowler, and Recreation Director Trisha Fritzler were the town employees present. At 6:00 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
PUBLIC AUDIENCE:
• The public audience in attendance included Cheryl Witt, Steve Goering, Kip & Mary Backlund, Gary & Anage Smith, and Terry & Charlotte David.
• Terry David requested information about the plans for drainage by his home, and the lots near Navajo & County Rd V. Council confirmed that the town is unable to go under the road due to the gas line there. Trustee Tami Witt discussed mitigation measures that John Witt has been conducting.
OLD BUSINESS:
• Trustee Marlys Kossman made the motion to approve the minutes of the July 10, 2023, meeting. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Clerk Emily Strunk presented the completed first draft of the 2022 audited financials. Clerk Strunk stated the audit was complete with no issues, and that the auditor had completed the necessary entries for any carryover on the 2021 audit. The auditor would be available for the September meeting. The town received approval from the state for an extension from the July 31 filing date to September 30, 2023.
NEW BUSINESS:
• Council heard from interested parties for the councilperson vacancy including Steve Goering and Anage Smith. Trustee Chuck Kinkel noted that he had received a call from Cody Martin who had car trouble upon returning from traveling and would not be able to make the meeting.
• At 6:10 p.m. Trustee Chuck Kinkel made a motion to move to an executive session to discuss the appointment options. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• At 6:20 p.m. Trustee Chuck Kinkel made a motion to come out of the executive session. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Trustee Chuck Kinkel made the motion to appoint Cody Martin to the vacant councilperson seat. Trustee Randy Fagerlund seconded. The motion passed unanimously.
• Trustee Marlys Kossman made the motion to offer part-time employee Kevin Harmon a full-time position in town maintenance at $16 per hour plus benefits. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Trustee Randy Fagerlund made the motion to approve a $7/per hour raise to Terry Fowler retroactive to April 1, 2023, for his work as interim town manager. Trustee Troy Kindley seconded the motion. The motion passed unanimously. It was discussed to leave the advertisement for the town manager position open until the next meeting in September.
• Trustee Randy Fagerlund made the motion to approve the renewal of the Loaf & Jug liquor license for 2023. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Trustee Randy Fagerlund made the motion to ratify the straw poll approving the purchase of the street sweeper for $148,000 over a 3-year period, with a $30,000 down payment. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Trustee Tami Witt made the motion to ratify the straw poll approving the purchase of John Deere Gator for $12,000. Trustee Marlys Kossman seconded the motion. The motion passed with four votes of aye, and no vote from Randy Fagerlund who was absent momentarily for this matter.
• Trustee Troy Kindley discussed the need for requesting bids on park bathroom remodels using the Conservation Trust Fund account. Parks & recreation will move forward with this process.
• Clerk Strunk presented the proposed repairs necessary for the water tower to keep it functional until the funding for a new water tower is obtained. Clerk Strunk stated that she is working with Marine Diving and Colorado Rural Water to organize funding for this project which is estimated to be around $1 million dollars. Trustee Chuck Kinkel made the motion to approve the repairs to the water tower in the amount of $10,000. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.
• Clerk Strunk told the council that she had obtained an additional $10,000 from CHFA to conduct the survey on the proposed land for the affordable housing project. The survey will be scheduled as soon as possible, most likely before the end of August.
REPORTS:
• Town Manager Report (reported by Interim Town Manager – Terry Fowler)
o Water – New water tap was placed for new house for Rural American. Waiting on the last of parts ordered for new water tap for NextEra south of town, tap should be completed within the next couple of weeks. Water leaks were repaired at both parks.
o Streets- Working with Custom Structures of Colorado for the new pans on 4th street and waiting to schedule street repairs with McCormick who is delayed in Kansas.
o Trash – Big trash truck needs repairs. Part cost will be about $2,600. Terry will repair it.
o Sewer – no report.
• Town Clerk Report (reported by Town Clerk Emily Strunk)
o AR Report:
o No new accounts delinquent.
PARKS and RECREATION: (reported by Recreation Director Trisha Fritzler)
• Flagler Day was very successful with vendors, the beer garden, activities at Lavington Park, and the concert at the end. Final numbers will be presented in September, but currently the gross revenue is $4,600, and $2,000 under budget.
• Flag football will be getting underway soon and remaining events for the year include pickle ball, Halloween, Parade of Lights, and Christmas on Main. Other events may be added as well.
FINANCIAL REPORT:
• Trustee Troy Kindley made the motion to approve the purchases, financial report, and coding. Trustee Tami Witt seconded the motion. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 7:30 p.m.
07-10-2023 minutes signed
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION
July 10, 2023
The Board of Trustees for the Town of Flagler, Colorado met Monday July 10, 2023, for the REGULAR MEETING at 6:00 p.m. The meeting was held at The Flagler Senior Center 306 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Marlys Kossman, Randy Fagerlund, Tami Witt, Chuck Kinkel, and Troy Kindley. Town Clerk Emily Strunk, Interim Town Manager Terry Fowler, and Recreation Director Trisha Fritzler were the town employees present. At 6:03 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
PUBLIC AUDIENCE:
• The public audience in attendance included Zeke North, Harold Miller, Linda Miller, Dana Keech, Marilyn Keech, Verna Miller, Clare Loughrey, Justin Crisp, Cheryl Witt, Ruby Dieckman, Alan Dieckman, Sarah Wills, Daymond Deatrich, Steve Goering, Kip Backlund, Mary Backlund, Randy Strunk, Amy Bredehoft, Laurie Stone, Lenny Stone, and Travis Belden (KCC Sheriff).
• The Kit Carson County Sheriff, Travis Belden, spoke with Council about the request to contract with the Town of Flagler for additional patrol. Currently the Sheriff’s office is understaffed, and he is unable to commit to a contract for additional patrol. He said he understands the concerns of the council and does make regular patrol and communication with Flagler a priority. He will continue to communicate with the town through the Clerk’s office, and the Recreation Director.
• The public audience in attendance voiced comments and concerns. There were people in attendance to show support for the Mayor and the Town Clerk and to discuss previous minutes reported in the paper. There were concerns and questions asked about the affordable housing program as well. Details on the affordable housing project are included in the new business section of the minutes.
OLD BUSINESS:
• Trustee Marlyss Kossman made the motion to accept the minutes from June 12, 2023, and Trustee Tami Witt seconded the motion. Trustee Randy Fagerlund stated that he would like to see less detail in the minutes. The motion passed with a 4 – 1 vote with Trustee Randy Fagerlund voting nay.
• Trustee Chuck Kinkel made the motion to accept the minutes from June 20, 2023, and Trustee Tami Witt seconded the motion. Trustee Randy Fagerlund stated that he would like to see less detail in the minutes. The motion passed with a 4 – 1 vote with Trustee Randy Fagerlund voting nay.
• The status of the grievance meeting of June 20, 2023, was discussed.
• Interim Town Manager Terry Fowler presented costs for street sweepers. No action was taken.
• Trustee Randy Fagerlund requested consideration on the possibility of moving the Lutz property back to the county for purposes of septic versus sewer. Interim Town Manager Terry Fowler is working to get costs for running the sewer line.
• Trustee Randy Fagerlund tabled the discussion for an additional bookkeeping service until after the 2022 audit is complete. Trustee Chuck Kinkel noted that the auditor is scheduled for July 12 – 14th. Both Trustees agreed that if the 2022 audit was completed without any issues, there is probably not a reason to spend the extra money.
NEW BUSINESS:
• Mayor Bredehoft asked Justin Crisp if he wished the discussion regarding his return-to-work agreement with the town to be in executive session. Justin Crisp responded he preferred an open meeting discussion. Trustee Randy Fagerlund referenced the stipulations in the short-term disability policy which included a written verification from a treating physician or substance abuse professional. Trustee Kinkel asked if a written statement from Justin’s treating physician had been submitted. Justin confirmed he could provide one. Trustee Tami Witt asked if he had completed any substance abuse counseling. Justin confirmed that he did not. The council confirmed that substance abuse counseling and testing would be required to return to work for safety and success of both the Town and Justin. Justin Crisp resigned his position as town manager.
• Interim Town Manager Terry Fowler presented a 2017 Chevrolet truck to the trustees for purchase in the amount of $17,000 by the town for the shop. Trustee Chuck Kinkel made the motion to purchase the truck from Mike Santala in the amount of $17,000. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.
• Trustee Randy Fagerlund would like the town to do some positive advertising to encourage the beautification of Flagler and resident yard clean up. He requested that the clean-up letters be sent emphasizing the beautification of Flagler.
• The council discussed the vacancy of one council position due to David Langley’s resignation and move out of town. The 60 days to appoint a new council person expires at the next meeting in August. Interested people must contact the Town Clerk’s office to put their name in for consideration and should plan to attend the meeting on August 14th. Current people interested include Anage Smith, Emily Laurita, and Cody Martin.
• Interim Town Manager Terry Fowler requested two pumps be purchased for the lift station in case of emergency with ARPA funds. The cost for each pump is $3,078. The last pump lasted about 3 months and was damaged because of the town’s flushable wipe problem causing sewer backup in the system. Trustee Randy Fagerlund made the motion to purchase two pumps with the cost of $3, 078 each using ARPA grant funds. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Town Clerk Strunk reviewed the first meeting of the consultants through the CHFA Technical Assistance grant the town received for the affordable housing project. Stakeholders who attended were Stephanie Isenbart with the Flagler Housing Authority, Superintendent of the school Kelly Packer, Daniel Walker the Director of the Wheatland Center, and George Garner. A site survey will commence in the next month, and the next meeting is planned for the end of July.
• Town Clerk Strunk confirmed that a letter of intent to apply for Proposition 123 funding for affordable housing with DOLA was filed in July.
• Town Clerk Strunk presented the recommended revisions to the Subdivision and Development sections of the town code for the purposes. The council requested time to review and table to the next meeting. Trustee Tami Witt made the motion to table the vote on the revisions to the next meeting. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.
• Mayor Bredehoft presented a letter that was written to him requesting the town to change the licensing of disability service dogs. The council discussed the matter. No action was taken.
• Mayor Bredehoft mentioned the use of another attorney at the Law office of Patricia Jo Stone, PC to process liens and collections for the town. Trustee Chuck Kinkel confirmed that this arrangement was signed into place in 2021 by retired Town Clerk Doris King. Clerk Strunk was asked if this is something that we could now do internally. Clerk Strunk confirmed.
REPORTS:
• Town Manager Report (reported by Interim Town Manager – Terry Fowler)
o Water – Water leak needs to be fixed at Lavington Park. Back up battery will be purchased for the wells. Trustee Chuck Kinkel made a motion to ratify the purchase of the battery for $900. Trustee Tami Witt seconded the motion. The motion passed unanimously.
o Streets- Working on potholes and repairs. Received quotes for the pans on 4th street.
o Trash – All trucks are running.
o Sewer – no report.
• Town Clerk Report (reported by Town Clerk Emily Strunk)
o AR Report:
o Account 636 had a 698.00 bill due to a water leak. The account has been on payment plan. Water was shut off over the weekend, and residents fixed the leak. The council agreed to cut charges by a 12-month average and charge that amount for the month of July the water bill.
o The council agreed to shut service off for accounts 581 and 578.
PARKS and RECREATION: (reported by Recreation Director Trisha Fritzler)
• Attendance at the pool on Sundays is low. We may reduce hours on Sundays.
• The baseball tournament went well. Tee Ball and Machine Pitch teams won 1st Place, and Midget team was in 4th place. Teams paid $30 per team to enter the tournament.
• Flagler Day has 20 vendors and 3 food trucks. The bounce house has been ordered. There will be 11 games for kids, and a dunk tank which will be built. Trisha would like to have a professionally ran cornhole tournament at a cost of $350 with a $30 entry fee. Trisha presented a draft map for Flagler Day event on Main Ave.
• Softball will be run on August 6 – 27 every Sunday.
• Friday July 14 is Kid’s Water Day in Lavington Park, and Saturday July 15th is the Glow in the Dark pool party at the pool charging $2 per person.
FINANCIAL REPORT:
• Trustee Marlys Kossman made the motion to approve the purchases, financial report, and coding. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 7:56 p.m.
06-20-2023 minutes special meeting
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
SPECIAL SESSION
June 20, 2023
The Board of Trustees for the Town of Flagler, Colorado met Monday June 20 2023 for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Marlys Kossman, Randy Fagerlund, Tami Witt, Chuck Kinkel, and Troy Kindley. Town Clerk Emily Strunk was the town employee present. The public audience in attendance was Randy Strunk. At 6:00 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
Mayor Bredehoft asked who called the meeting, Trustee Marlys Kossman stated that it was a consensus among the trustees after receiving the grievance letter from Town Clerk Emily Strunk.
NEW BUSINESS:
• Trustee Chuck Kinkel suggested that it may be appropriate to go into executive session because the matter to be discussed was a personnel matter. Trustee Randy Fagerlund cited Article VI from the employee handbook which states the employee could request the matter be moved to an open meeting. He asked Clerk Strunk what she would prefer, and open meeting or executive session. Clerk Strunk stated she would like this to be an open meeting.
• Clerk Strunk was asked to go through the letter stating her grievances against Mayor Bredehoft she filed with Town Council members on Saturday, June 22.
• Grievance IV: (from filed grievance letter addressed specifically)
Tom Bredehoft continues to exhibit behavior towards me that is not in accordance with Section VI of the Employee Handbook during monthly town council meetings. He regularly airs his personal feelings about me in public meetings in a derogatory, belittling, and insulting manner. He does not display any loyalty to me as an employee (per Section VI of the employee handbook), for reasons unknown to me, but quite the opposite, he has continued to ignore me in my position and his hostility toward me has only increased. Since I have been appointed to the town clerk position, Tom has not met with or spoken to me one time about the position, or anything going on at town all.
Explanation:
• Clerk Strunk stated that after reviewing the employee handbook due to an increasingly negative environment in her position as Town Clerk over the last 9 to 10 months, she decided to file a formal grievance as defined in the employee handbook. Clerk Strunk explained that her anxiety around coming to town council meetings has increased, and results from Tom and his behavior towards her. She said she sees he holds a grudge against her because she was appointed to the clerk position when he was not in attendance.
• Clerk Strunk reiterated the vote was a legal vote of the board, and Clerk Strunk states the vote would have been the same even if he was at the meeting. She stated that Tom has not come into town hall once since she was appointed as town clerk to discuss the position or what was going on at town hall, or if Clerk Strunk has struggles or needs help with.
• Clerk Strunk stated that she has all the audio recordings since she became clerk and can cite the instances in these recordings where he has been insulting, rude, condescending, and unprofessional towards her. She stated that if she were not a confident and strong person, she would constantly have her feelings hurt, and there have been times when he has verbally hurt her. She used the comparison of when Doris King was clerk the mayor would visit at least once a week to talk to Doris, but he has not done that once in the past 14 months.
• Grievance III: (from filed grievance letter addressed specifically)
Tom Bredehoft shared information discussed about me discussed in executive session with town resident, Sharon Reiter, who requested a copy of Clare Loughery’s resignation. Tom provided copies of this paperwork in violation of the Colorado Sunshine Act of 1972 which outlines the procedures of executive session topics, personnel issues, and materials. The information about me, reiterated by Clare in her resignation letter, was protected and confidential by the executive session of April 2022 and should not have been provided. I had emailed Tom about this prior to him giving her a copy of the letter and received no response. This letter was copied and distributed around Flagler by Sharon Reiter due to Tom’s actions.
Explanation:
• Clerk Strunk explained that last summer when Clare Loughery resigned, she presented her resignation letter to the mayor only and this letter included detailed information from the executive session.
• Sharon Reiter came to town hall to receive a copy of the resignation letter, in accordance with the open records law (ORL). Clerk Strunk did not have a copy of the letter, and told Ms. Reiter that mayor Bredehoft had the letter.
• Clerk Strunk emailed Tom and told him that the letter was requested, but that it should not be subject to ORL because it is related to personnel information discussed in executive session.
• Mayor Bredehoft gave the letter to Sharon Reiter who copied it and passed it around town.
• In a conversation that Clerk Strunk and Ms. Loughery had in the fall of 2022, Loughery said she knew it was subject to executive session and that Tom should not have given it out. Clerk Strunk feels that this was done with an intent to harm.
• Grievance II: (from filed grievance letter addressed specifically)
My immediate supervisor, Tom Bredehoft, has also asked me to stop reporting to him regarding time off including sick time, personal time, or vacation time and ask that I report each instance to all of Town Council to keep all members informed of my attendance. This is not in accordance with the Employee Handbook. I have complied with this because I have had no other option and did not want to increase the negative feelings Tom Bredehoft harbors towards me. I have had no problems with attendance and have communicated any time off with reasonable notice. I have also arranged coverage for town hall when I will be out, and/or worked from home answering town hall phone calls and logging to my workstation when coming into work posed safety concerns due to hazardous weather.
Explanation:
• Clerk Strunk has regularly notified Tom through text message, email, or phone when she will be missing work. She has always given future notice except with illness, and hazardous road or weather conditions.
• Clerk Strunk stated that she should be treated like other employees who have one person they report or request time off with, rather than seven.
• Grievance I: (from filed grievance letter addressed specifically)
My immediate supervisor, Tom Bredehoft, has used his position as owner of the local newspaper to air a letter to the editor (written by Justin Crisp’s mother’s boyfriend) which has also been a confidential topic discussed in executive session(s) by the Board of Directors. (Executive sessions are governed by the Colorado Sunshine Act of 1972 Article 6 Title 24 Parts 1 through 4 of the Colorado Revised Statutes and specifically outline personnel matters as topics for executive session) His position as owner of the newspaper may be a conflict of interest in this regard when it is used in opposition to the town’s procedures as an employer, outlined specifically in the Employee Handbook.
Explanation:
• Clerk Strunk stated she was hired by town council two and half years ago and that she was very honest about who she was, her background, and what she has been through. This was her independent disclosure. Retired Town Clerk Doris King told Clerk Strunk that the board was unanimous in hiring her, stating that everyone deserves a second chance.
• Clerk Strunk explained that Mayor Bredehoft has never asked her once what happened in this regard or the story behind newspaper articles or google searches. Clerk Strunk expressed astonishment that her direct supervisor has become the one printing an article about his direct employee without asking the full story, or caring about the results.
• Clerk Strunk believes that he uses his ownership in a local paper as a weapon. She said it was hurtful and could have been potentially harmful except she has received great support from the Flagler Community and revealed that many people have come to town hall to voice their support for her and the work she is doing, and believe that Tom was wrong to print that.
• Clerk Strunk also said that many have told her not to quit, that they appreciate her work for Flagler. Clerk Strunk confirmed she will not quit and will not back down when bullied and believes that the mayor has been bullying her.
• Clerk Strunk expressed gratitude that each town council member has treated her with grace and professionalism and helped her when she had questions and needed support. She stated that she does feel that same support from the mayor.
• Citing employee handbook Clerk Strunk said her employer is supposed to be loyal and treat her in a professional manner and that is not what has occurred, but she is confident that is how she has behaved despite his insulting behavior.
• Clerk Strunk presented the council members with remedies for the present situation which included the following:
(from filed grievance letter addressed specifically)
• That the town council amend the Employee Handbook to have one trustee oversee the town hall, just like there is a trustee for water, sewer, trash, streets, and recreation.
• That no comments regarding employees be allowed to be made in public meetings.
• Video or audio recordings of the town meeting be published on the town website each month.
• That the town amend the Employee Handbook, regarding Section X, where not only can employees not have outside business in conflict with town business, but town officials should not have or use their businesses to conflict with town business either while serving on town council.
• That the Employee Handbook be amended in Section VI Item 6.5.c to include not only town employees but town officials as well, which requires board approval before any publication is made about town business.
• Mayor Bredehoft indicated that he has never had any issues in 30 years with conflict of what he put in the paper and town business, stating that he copies and pastes the minutes sent to him. Clerk Strunk countered this claim stating that there are times when opinion is added, and words are changed to make the minutes into a story rather than official minutes.
• Mayor Bredehoft charged that Clerk Strunk inserts her opinion as well in the minutes with the example that last month, he had stated he was against giving Clerk Strunk a raise but not against giving it to the other employees. Clerk Strunk countered the mayor misread the minutes of May15, where objection to her raise was noted in the section talking about her raise, and not in the section talking about other employees.
• Mayor Bredehoft asserted he thinks Clerk Strunk has done a great job as town clerk. Emphasizing that he hates that she and he got off on the wrong foot. The mayor referenced that Clerk Strunk repeatedly walked by his office to go to speak with Trustee Kinkel rather than him. Trustee Kinkel indicated that he has an open door. The mayor indicated he has an open door, and Clerk Strunk also indicated her door is open as well.
• Mayor Bredehoft presented a document from January 13, 2023 stating that this document, which he decided not to use in January, represented the reason that he would not come into the town clerk’s office without another trustee with him. The document referenced a statement about the conversation with former Recreation Director Brad Stone on the night of January 10th.
• Mayor Bredehoft states that Clerk Strunk had stated to two council members that he had called Brad Stone while intoxicated and was unprofessional in tone and words in their discussion. He stated he had been on council for 36 years and was not going to have his reputation tarnished by the town clerk. The mayor stated that his wife thought he was very professional in his conversation with Brad. The mayor said due to this instance he could not trust Clerk Strunk and requested to not be in the same room with Clerk Strunk, and to have his signature stamp removed from town hall.
• Clerk Strunk noted that this instance happened in January, and he had not shown any trust in her the eight months prior. Clerk Strunk also mentioned that she had not heard the conversation, but that Brad had told her the minute he hung up about the conversation and was extremely upset because the mayor had called him drunk, using obscene language, and behaving in a condescending manner. She said that if the mayor was concerned that what she heard was incorrect, he could have come talk to her about it.
• Mayor Bredehoft expressed an issue with Clerk Strunk talking to council members instead of him and noted that is a reason he did not come talk to her, and why they had not developed a rapport with one another.
• Mayor Bredehoft said he has been on council for 36 years and has never had an issue with the stories he has printed. He stated that sometimes there must be a headline that catches eyes. He stated he has not tried to belittle or insult Clerk Strunk.
• Mayor Bredehoft indicated that he does not control letters to the editor. He verifies that the letter is signed. He emphasized he does not use his newspaper as a weapon.
• Trustee Randy Fagerlund stated that is a slippery slope on Amendment I. Trustee Marlys Kossman stated that there were things in the letter that felt like Les Payne had been guided or coached by someone.
• Trustee Troy Kindley said the letter did seem coached and far too specific. Trustee Tami Witt stated that this caused a lot of issues, and it was not positive or necessary. Trustee Kossman requested a disclaimer in the future.
• Trustee Kinkel said it comes back to Clerk Strunk’s statement about hurting her and the town, because she represents the town, and that is the conflict discussed here. As mayor of the town and then as publisher of the newspaper it’s a mixed and muddy issue. Trustee Kinkel did not disagree with the printing of the letter but said the timing of this and the events going on in the town was terrible. Trustee Marlys Kossman stated that not only was it hurtful to Clerk Strunk, but it gave everyone a black eye in a very difficult time.
• Trustee Randy Fagerlund asked Mayor Bredehoft if he prints all letters to the editor, and he responded yes, if they are signed.
• Trustee Randy Fagerlund asked Mayor Bredehoft if he was against Clerk Strunk because he was not at the meeting where she was appointed and did not get to voice his opinion. Mayor Bredehoft confirmed this. Trustee Randy Fagerlund asked if council knew about Clerk Strunk’s past when she was appointed. Trustee Tami Witt confirmed town council knew when she was first hired as Assistant Clerk by Doris King. Trustee Chuck Kinkel stated we felt as a council that Emily Strunk would be a good hire.
• Mayor Bredehoft stated that he failed in his job as a newspaperperson and should have printed in the very beginning when Emily Strunk was hired in December of 2020 that the town hired somebody with a past. He also stated that he should have said we should hold off a month or two of hiring someone when Doris King retired.
• Mayor Bredehoft stated that he thinks a full board should be present when big decisions like raises are concerned just like he felt that someone who has been a councilmember for 35 years should at least have a say in the town clerk appointment.
• Trustee Fagerlund stated that he sees that the mayor’s feelings on this issue have carried over and also stated that everyone deserves a second chance and that he supports Clerk Strunk and what she is doing, for example with housing. He believes that the Town Council needs to establish better checks and balances to protect Clerk Strunk and protect themselves, for example, with the bookkeeping decision that is on the table.
• Trustee Marlys Kossman stated that we need to establish working relationships that work for the good of our town, and that the town has a very competent Town Clerk in Emily Strunk. She further stated that we have the checks and balances in place to answer questions, but Emily’s work also stands for itself and what she has done.
• Trustee Kossman asked Mayor Bredehoft if he could move past his hurt feelings and make things work with Clerk Strunk and not hold any hostility.
• Trustee Fagerlund cited from the employee handbook:
“…proper channel will be followed to clear the matter. Chain of command is specified in this manual. If the proper channels are not followed steps will be taken towards the dismissal of the employee or the resignation of the member of the governing body will be asked for..”
Trustee Fagerlund asked can we solve this. He stated it’s good for the town for the mayor to come into town hall and be a good leader. Staying away is not a good leader, and not good for the town. Trustee Fagerlund said he is not in favor of changing the handbook, and asked if the parties were able to move forward.
• Trustee Troy Kindley stated that from the outside it looks like the mayor has hurt Clerk Strunk’s feelings because of a vendetta. Trustee Kindley said one of two things must happen either the mayor has to get over this now so we can continue to do business, or the mayor has to resign. He would prefer the mayor just get over it, but if he can’t then he needs to resign.
• Trustee Fagerlund stated the council wants to use 36 years of experience, but we cannot have this animosity and we must solve it.
• Trustee Tami Witt stated that there have been a couple times during meetings that she has felt very uncomfortable with the way the mayor has spoken to Clerk Strunk.
• Trustee Kindley said the last meeting was very uncomfortable. Trustee Kossman agreed that it was uncomfortable. Trustee Kinkel stated yes it was a little tough for Clerk Strunk.
• Trustee Kinkel stated that we would like the leadership, but that the Mayor and the Clerk get along.
• Mayor Bredehoft said he thinks that Clerk Strunk has done a good job.
• Trustee Kinkel asked Clerk Strunk if she could move forward and work with Mayor Bredehoft. Clerk Strunk answered that she is not certain yet and needs time to process.
• Mayor Bredehoft said he can move forward and work with Clerk Strunk and stated that he hated the controversy that printing the letter caused but maintained that he had no choice but to print a letter to the editor.
• Trustee Kinkel stated that Clerk Strunk was handed a difficult project with the 2021 audit but that she worked through it and plugged away and got it done. Mayor Bredehoft agreed. Mayor Bredehoft stated that he admired Clerk Strunk and her professionalism and thinks she has done a great job with housing and everything else. Trustee Kinkel reiterated that Clerk Strunk had assisted the town in a lot with the leave of absence of the town manager, the pool management, helping the new recreation director learn her position.
• Trustee Kinkel confirmed that the board would see how everything works out between the mayor and the town clerk with open communication. Mayor Bredehoft said he will try very hard. Trustee Randy Fagerlund said that we all know Clerk Strunk’s past, it’s time to drop it and move on, she has done an excellent job and that he was glad this was brought to the forefront to get handled. Mayor Bredehoft agreed.
• Clerk Strunk confirmed again that she will think on the meeting and let council know her thoughts about how things have been addressed within a week.
Mayor Tom Bredehoft adjourned the meeting at 7:12 p.m.
06-12-2023 minutes
06-20-2023 minutes special meeting
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION
June 12, 2023
The Board of Trustees for the Town of Flagler, Colorado met Monday June 12 2023 for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Marlys Kossman, Randy Fagerlund, Tami Witt, David Langley, Chuck Kinkel, and Troy Kindley. Town Clerk Emily Strunk, Interim Town Manager Terry Fowler, and Recreation Director Trisha Fritzler were the town employees present. At 6:00 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
PUBLIC AUDIENCE:
• The public audience in attendance included Dana and Marilyn Keech, Cheryl Witt, Justin Crisp (on leave of absence), Cody Martin, Stacy Sailing, and Erika Saffer.
• Erika Saffer gave an update from Lincoln County Health (LCH). Erika mentioned that there is a patient portal coming out for LCH. A Facebook live event was recorded on June 13th about this portal. It will allow you access records and schedule appointments. They are looking for feedback on the scheduling system of the system.
• Stacy Sailing with the East Central Council of Governments (ECCOG) in Stratton introduced herself to the Board as the person to contact for help with grant funding. She is the regional grants navigator in the tri-county area. She passed out a flyer on the Infrastructure Investment Jobs Act (IIJA) and the federal funding available which is one of the biggest investments in broadband, clean energy, transportation, and water. 70 programs are available to local governments with billions of dollars of funding for Colorado local governments. Stacy’s job is to navigate grants not to write the grants for the communities.
• Cheryl Witt came to discuss the traffic on 4th and asked the Board to give some attention to 4th Avenue as it is a popular street and does not have any drainage traps to slow traffic. She mentioned that mail carriers had trouble during the winter snow storms particularly on 2nd street, 8th street, Navajo.
OLD BUSINESS:
• Trustee Randy Fagerlund made the motion to accept the minutes from May 15, 2023 and Trustee Marlys Kossman seconded the motion. Mayor Bredehoft wanted to make it clear that his problem voiced on increasing wages was specifically directed for Clerk Strunk and not any other employees. He voiced that all the employees who go out in the snow deserve raises but the town clerk who leaves at the first sight of snow does not, in his opinion. The motion accept the minutes passed unanimously.
• Trustee Chuck Kinkel discussed the increase of pool membership fees where single membership was increased from $20 to $40, couples from $30 to $50, and family from $40 to $65. The daily entry fee will stay the same at $3.00. Trustee Chuck Kinkel made the motion to ratify the price increase. Trustee Troy Kindley seconded the motion. Trustee Kossman commented that the price increase seemed reasonable compared to the cost of running the pool. The mayor agreed, stating that last year the cost of pool membership was too little. The motion passed unanimously.
• Interim Town Manager Terry Fowler reviewed the proposals that he has received from McCormick Excavating. Trustee Tami Witt clarified that the quote included spreading out the road base. Trustee Witt also talked about how the town can plan for the $250,000 expected cost for the repairs the county will begin on Ruffner, potentially next year or 2025. Clerk Strunk indicated that the IIJA funding may cover this, and she will research applying for a grant. Trustee Witt made recommendations on road repairs for 2023, the Board discussed streets that may need repairs based on the McCormick proposal. Trustee Kinkel made the motion to approve $9,337 for material and grading on Navajo, $3,990 for Option 2 on the Loaf & Jug property, $11,161.52 for 5th Street, Navajo to Main, and $4,678 for 4th Street from Ouray to Pawnee. Trustee Kindley seconded the motion. Trustee Kinkel suggested that the town put an inverted drainage pan in on Pawnee and 4th. Trustee Fagerlund suggested one installed at Ouray too. Trustee Kinkel amended his motion to include two inverted pans at 4th and Pawnee and 4th and Ouray. Trustee Kindley confirmed he seconded the amended motion. The motion passed unanimously.
• Trustee Randy Fagerlund asked if the town should put up additional speed limit signs and children at play signs. Town Clerk Strunk confirmed she ordered 10 speed limit signs and 6 children at play signs.
• The written policy was presented to the Board for the approved 30-day short-term disability policy from May 15, 2023. Trustee Kinkel asked if the Board could amend the policy in the future. Town Clerk Strunk confirmed that the self-funded policy could be amended, but that the policy is in force from June 1, 2023, to June 30, 2024. Trustee Witt asked if the policy contained language requiring employees to use their PTO and vacation before becoming eligible. Clerk Strunk confirmed and the page on the policy was cited for this information. Trustee Randy Fagerlund made the motion to approve the short-term disability policy. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.
NEW BUSINESS:
• The town discussed traffic in the town. Trustee Marlys Kossman asked if there is something that the town could do to get more county presence of law enforcement in Flagler. Trustee Randy Fagerlund said that in the past the town had contracted for more hours in the Town of Flagler by the County Sheriff. The board discussed the effectiveness of this practice in the past and possibly moving forward with contacting the county. The board agreed that the town should investigate contracting with the county for a higher police presence in Flagler. Trustee Kinkel said that he would go over to Wagner’s Bird Seed and discuss with their manager, Steve Cooper, the possibility of a formal truck route being posted.
• The clerk confirmed that the fireworks had been ordered. Mayor Bredehoft confirmed that the fire department is ready to go. The Lion’s Club gave $1,000 to the town for the fireworks. The show will be on the 4th of July at the Flagler Golf Course.
• Interim Town Manager Terry Fowler provided information on the town’s street sweeper which needs $30,000 in repairs. He confirmed that a used sweeper would be approximately $150,000 and a new one would be $300,000. It was confirmed that the one we have was a used sweeper we leased to buy. The mayor recommended that Terry begin a search for a used sweeper so that the town could estimate the cost.
• Trustee Randy Fagerlund would like to get a quote for the Hasz property (10 acres by the school property) to see what the sewer line would cost. Trustee Fagerlund would like to investigate using the ARPA funds for this project.
• Interim Town Manager Terry Fowler discussed with the Board the application for employment for part-time employment of Kevin Harmon. Trustee Kinkel stated that Kevin seemed to have credentials to help us. Clerk Strunk confirmed his reference check was completed and positive. Trustee Chuck Kinkel made the motion to hire Kevin Harmon part -time at $14.00 per hour. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Trustee Marlys Kossman made the motion to approve the renewal of the liquor license for Flagler Liquor. Trustee David Langley seconded the motion. The motion passed unanimously.
• Recreation Director Trisha Fritzler presented the special event liquor license application for permit for Flagler Day, August 12. The application is for the beer garden (which will be contracted with a Coors distributor this year) located at 4th and Main Ave on Flagler Day and will be gated with security personnel like last year. Trustee Randy Fagerlund made the motion to approve the special event permit for Flagler Recreation’s Flagler Day on August 12. Trustee David Langley seconded the motion. Trustee Kinkel verified with Clerk Strunk that our policy, like last year, would be sufficient coverage. The motion passed by a majority vote with Trustees Witt, Langley, Fagerlund, Kindley, and Kinkel voting aye and Trustee Marlys Kossman voting nay.
• Trustee Chuck Kinkel presented the lease agreement between the Arriba-Flagler School District and Town of Flagler. The agreement is the same as 2022. The only thing that has changed is the amount the town is paying the school which has increased from $4000 in 2022 to $20,000 in 2023. Trustee Chuck Kinkel made the motion to accept the agreement between the Arriba-Flagler School District and the Town of Flagler. Trustee Randy Fagerlund seconded the motion. The motion passed unanimously.
• Town Clerk Emily Strunk stated that Katlynn Perez, the part-time Assistant Clerk, has met the requirements of her 90-day probationary period and requested that she be considered for a raise in pay. Clerk Strunk confirmed that Katlynn is dependable, responsible, and doing an excellent job. Trustee Chuck Kinkel made the motion to increase Katlynn’s pay by $0.50 per hour. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.
• The town board reviewed the engagement letter as independent auditor for the Town of Flagler presented by Ronny Farmer, CPA of RFarmer, LLC in Lamar, Colorado. The annual fee for audit quoted in the letter is $10,500. Trustee Marlys Kossman made the motion to accept the engagement letter provided to the Town by Ronny Farmer, CPA for the 2022 audit. Trustee Troy Kindley seconded the motion. Trustee Chuck Kinkel confirmed with Clerk Strunk that the 2022 audit preparation is already underway, since the filing date is July 31, 2023. Town Clerk Strunk stated she would anticipate that the 2022 audit would be extended.
• Town Clerk Emily Strunk presented two additional bookkeeping services quotes for the Town Council to review. Wiggins Tax and Accounting, Inc in Wiggins, Colorado (WTA) was found through the Better Business Bureau. Sheila Brown and has been in business in Eastern Colorado as an Enrolled Agent and has been working in accounting for 16 years with experience in public and district accounting. P&L Tax and Accounting, LLC in Lamar, Colorado (PLT), Jason Whisenand, is a larger firm with experience in local government accounting. WTA would charge $85 per hour and provide the first monthly free while learning new software. She expects 60 hours total for the year to review and balance accounting records for a total of $5,100 per year. PLT would charge $85 per hour and estimates 75-80 hours for the year. Total cost to review and balance accounting would be between $5,625 and $6,000 per year. The mayor asked why other proposals were solicited, and Clerk Strunk answered that providing the council with other proposals allows for council to compare services and costs. Trustee Randy Fagerlund confirmed that Tim Fulmer would reduce his $135 per hour originally quoted for review and balancing of books to $100 per hour, at 6 hours per month for a total of $7,200 per year rather than the $9,720 previously quoted. Trustee Fagerlund said he would organize a meeting with Tim Fulmer and Town Clerk Strunk. The town agreed to table the decision on bookkeeping services until this meeting has taken place.
• Mayor Bredehoft informed the board that Trustee David Langley had submitted his resignation as Trustee because he has moved to Kanorado. Trustee Randy Fagerlund asked the time period for selecting a replacement, Trustee Kinkel and Mayor Bredehoft stated 90 days.
• Mayor Bredehoft asked if the town council had previously voted on a moratorium for new development in Flagler. Clerk Strunk confirmed there was not a moratorium on new development or new build in Flagler and presented the past 12 months of meeting minutes. Mayor Bredehoft asked Trustee Tami Witt about the distance between the two houses on the north side of the 800 block of Main Ave. Trustee Tami Witt confirmed that one house was built 5 feet from the property line as opposed to 7 and ½ feet from the property line. These properties are sold and occupied at this time. Trustee Witt questioned what the mayor wanted her to do at this point. The mayor asked Trustee Witt why building started for 811 Navajo without a signed building permit. Trustee Witt responded that foundation work was the only thing completed, and that there are no problems with the property line, all the easements are met or in excess, and then the building permit was held up because Gary Elrick was told that there was a moratorium on new build, which was false. Trustee Witt also confirmed that John Witt was managing pumping water independently due to the rain that had been coming in. Trustee Witt also stated that getting the road raised to the proper level will help with water problems there.
Trustee Randy Fagerlund asked the board to consider for discussion helping John Witt with pumping stormwater if necessary. Trustee Kinkel stated that the water flow problem that should have been addressed in the beginning of new development and that John Witt’s solution is a short term solution, but the town’s responsibility was the culvert at the lift station. Trustee Witt wanted confirmation that Trustee Kinkel and Justin Crisp had talked to the county commissioner, and that nothing could be done. Trustee Kinkel stated it was the issue with Black Hills Energy and moving their pipe. The county will not let us go over the road, and we cannot put drainage under the road.
REPORTS:
• Town Manager Report (reported by Interim Town Manager – Terry Fowler)
o Water – Sprinkler repairs needed at the main park and Lavington Park. Sprinklers have been adjusted due to rainfall.
o Streets- Getting mix to get potholes filled.
o Trash – Old truck is at NAPA to be repaired for brake canister. The new truck also had a valve replaced, but it repaired now.
o Sewer – no report.
• Town Clerk Report (reported by Town Clerk Emily Strunk)
o AR Report: Reviewed. The liens that were placed can be sent to the county treasurer each year for property tax.
o The town code, the minutes to 1917, agendas, ordinances, resolutions, audits are now available to the public on the website.
o The landfill free dump for June was sent out to all residents.
o The ebilling has 75 accounts signed up at this time and 120 accounts on autopay.
o The annual library report was filed for 2022 and the library received the state grant money for $4,500.
o The Conservation Trust Fund (CTF) report was filed for 2022. The funding should be coming through.
o The first draft of the digitization of the zoning map was presented, corrections will be sent to Aryes & Associates for completion. Clerk Strunk has been working to get the zoning map on the website as well and updated from the most recent flat map dated 1984.
o Clerk Strunk attended the Regional Roadmap to Recovery meeting on June 9 and has been assigned to committees for affordable housing, childcare, and small business development in the region.
o Clerk Strunk will attend the Bipartisan Infrastructure Law (BIL) Federal Funding meeting hosted by Senators Bennett and Hickenlooper on June 27th.
o Our first meeting with the technical consultants for Flagler Affordable Housing, through the Colorado Housing and Finance Authority (CHFA) grant Flagler received will be June 23rd at Wheatland. Clerk Strunk has invited community stakeholders as well. This will begin the process of improving our readiness and planning for the affordable housing development north of the school, and to receive funding.
PARKS and RECREATION: (reported by Recreation Director Trisha Fritzler)
o Trisha provided the income and expense report for the pool through the end of May and confirmed the pool has made $597.25 since summer swimming has started. There are always two lifeguards on duty. The pool hours are Wednesday 11-5, Thursday 11 – 7, Friday 11 – 7, Saturday 12 – 5, and Sunday 12 – 5. The pool averages about 12 kids, the most we have is about 20. There was a pool party the other night with about 20 people. The agreement with the school on bathrooms etc has been working okay.
o Baseball schedule has been changed frequently due to weather. The tournament is scheduled on the 24th. We received all the donations for the scoreboard for the big field: $5,000 in donations include Flagler Equity Cooperative, Stop & Shop, Cody Martin, Gordon Insurance, Milesaver Shopper, Troy & Emily Kindley, and Flagler Aerial Spraying.
o Flagler Day, August 12 flyer out for vendors and public information. Many vendors have already signed up. Trustee Marlys Kossman asked if the road closure for Flagler Day could make accommodations for ACE, and Trisha confirmed that can happen. There will be a band in the evening, Kentucky Straight, from 6p to 10. The distributor that we are using this year is Coors rather than Budweiser. Recreation Director Trisha Fritzler requested the town purchase a bounce house for the recreation department rather than rent it each time, the cost for the house is $1,800.00. Trustee Troy Kindley made the motion to purchase the bounce house for $1,800.00. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.
o Softball flyers will go out soon. Other upcoming events include kids water day at the park.
o The request was made to close Hope Ave on June 19th for the funeral for Miles Brent. The council agreed that the public street could be closed off for this event.
FINANCIAL REPORT:
• Trustee Marlys Kossman made the motion to approve the purchases, financial report, and coding. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 7:48 p.m.
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION
May 15, 2023
The Board of Trustees for the Town of Flagler, Colorado met Monday May 15, 2023
for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Marlys Kossman, Randy Fagerlund, Tami Witt, David Langley, Chuck Kinkel, and (via Zoom) Troy Kindley. Town Clerk Emily Strunk, Interim Town Manager Terry Fowler, Wastewater Manager Terry Jaques, and Recreation Director Trisha Fritzler were the town employees present. At 6:00 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
PUBLIC AUDIENCE:
• The public audience in attendance included Dana and Marilyn Keech, Kip and Mary Backlund, Jeremy Isenbart, Justin Crisp (on leave of absence), and Erika Saffer (via Zoom).
• Erika Saffer gave an update from Lincoln County Health (LCH). Erika went over the quality measures for the hospital including the nurse-to-patient ration, and patient satisfaction was a 4.8 rating out of 5. Please view the website www.hugohospital.com
with any questions on the ratings, or lab self-pay. May was the month for celebration of health care workers. May is national skin cancer awareness month.
OLD BUSINESS:
• Trustee Chuck Kinkel made the motion to approve the minutes of the April 10, 2023 regular meeting. Trustee David Langley seconded the motion. The motion passed unanimously.
• Trustee Chuck Kinkel made the motion to approve the minutes of the emergency meeting on April 20, 2023. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• David Green from Green & Associates attended via zoom. Mr. Green went over the opinion of the audit (filed audited financials including the audit opinion letter can be reviewed on the town website) for 2021. Mr. Green said that the books were in order so that he was able to prepare the opinion and the audit and that the audit was completed according to the standards of GAP. The audit was submitted to the state auditor’s office by Clerk Strunk on May 7, 2023. Trustee Chuck Kinkel asked about the 2022 audit, and David Green said that the with an extension of September 2022. Ronny Farmer confirmed that the 2022 audit was eligible for an extension after July 31, 2023. Ronny Farmer noted that 2022 will have some clean up to do, but the errors are known because they carried over from 2021. Ronny Farmer confirmed that the independent auditor’s opinion issued for 2021 was a clean opinion and that there were no disclaimers or anything else of concern. Ronny also confirmed that the management letter that was issued by Green and Associates he agreed with, and that all the controls were common among most small towns that he has seen throughout the years.
• Second Reading of Ordinance 200 – Renewal of animal permits. Trustee Randy Fagerlund made the motion approve Ordinance 200. Trustee David Langley seconded the motion. The motion passed unanimously.
• Second Reading of Ordinance 199 – Dog licensing and unauthorized dog breeds. Trustee Randy Fagerlund made the motion to approve Ordinance 199. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Interim Town Manager Terry Fowler presented costs from Luke Strode on roto mill, dirt, and sand. The dirt and sand are $7 per yard delivered and roto mill would be $20 per yard delivered. Luke also has a belly dump to deliver into town for Navajo Ave. Doyle Loutzenhiser will charge $5 per yard for his dirt, and the town would have to go get the dirt. Mayor Bredehoft confirmed that he drove around with McCormick and reviewed work on 4th from Navajo to Pawnee, 5th from Main to Navajo, 2nd Street by the school, and reviewed building up Navajo. McCormick confirmed that pavement on Navajo should not start until curb and gutter work was completed by the homeowners. Trustee Tami Witt asked how much pavement we will be completing this year, and Trustee Chuck Kinkel confirmed that the town has budgeted $175,000 for paving streets in 2023. Trustee Fagerlund asked how much it has cost in the recent past per street. Justin Crisp confirmed that the cost to repave in front of Wagner’s was $60,000.00. Trustee Tami Witt asked if we could get a bid on the road base from McCormick and see what they will do for dirt work on Navajo. Mayor Bredehoft stated that we need to talk with McCormick and Luke Strode to get cost for Navajo work. Trustee Chuck Kinkel confirmed that we are going to pave 4th street from Navajo to Pawnee, 5th Street from Main to Navajo. Interim Town Manager Terry Fowler confirmed he would get an estimate from McCormick to determine what dirt work (for road base and crown) is needed for Navajo.
NEW BUSINESS:
• Trustee Randy Fagerlund made the motion to approve the Flagler Golf Club Liquor License. Trustee David Langley seconded the motion. The motion passed unanimously.
• Trustee Marlys Kossman made the motion to approve the electrical repairs on the Flagler Rock Sign with Jim Shideler for approximately $2,000, with the town billing Crowe Wing for their damage. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Clerk Strunk presented the award letter for the recreation department baseball program for $8,750. Recreation has spent about 7,000 dollars so far on Babe Ruth league equipment and uniforms, a new scoreboard for the smaller field, and new fence toppers.
• Clerk Strunk presented the award letter for the children’s library to the Town of Flagler for $2,953. Items that will be purchased will be children’s library furniture, and summer reading equipment and craft supplies.
• Recreation Director Trisha Fritzler presented tentative pool hours of Thursday 12 – 8, Friday 12 – 8. Saturday 12 – 8, and Sunday 12 – 5 which would give family after hours after 5 when parents are home from work. Trustee Randy Fagerlund asked if these could be adjusted depending on what is observed in public usage. Trisha noted that the pool may be open on Wednesdays if we can get a manager hired. Trustee Kinkel stated that all pool supply ordering would be done through the school for the recreation department and not through the town. Trustee Kinkel directed Clerk Strunk to pay the school the $20,000 per our contract, and it was agreed the check would be net what would be paid by the town for AquaParadise Pools maintenance of $270 per week during the summer ($3,780).
• Since the 2021 audit was filed, the town trustees entered into a discussion regarding 2023 raises, and agreed these raises would be retroactive to January 1, 2023 as per the December 2022 meeting. Consideration during this discussion was the inflation rate of 8%, over the last two years, and last year raise given was 4%. The trustees considered a 6% raise and a 4% raise. Trustee Marlyss Kossman suggested a compromise of 5% as an alternative. The board also discussed the April 2022, and October 2022 minutes where Clerk Strunk’s rate was not increased due to a probation continuation based on the delay of the 2021 audit filing. The 2021 audit was filed May 7, 2023, and the trustees discussed adhering to the motion and discussions from their meetings of April 2022, and October 2022 which would discontinue the promotion probation and add $2 per hour to her wages. Mayor Bredehoft commented that it was a large increase in wages. Trustee Tami Witt commented that the increase would bring Clerk Strunk to a reasonable wage based on the job requirements for the town clerk position. Trustee Chuck Kinkel made the motion to honor the approved motion from April 2022 regarding the wages and position for Clerk Strunk increasing her wage by $2 per hour, and adding the 5% cost of living increase for 2023, and giving a 5% cost of living increase to all employees who were employed in 2022. Trustee Randy Fagerlund seconded the motion. The motion passed with a 5 -1 majority vote with Trustees Troy Kindley, Chuck Kinkel, David Langley, Marlys Kossman and Randy Fagerlund voting aye, and Trustee Tami Witt voting nay.
• Trustee Chuck Kinkel made a motion for the town to add effective immediately a self-funded disability/medical leave policy for 2023, until the state FAMLI coverage was effective in 2024, and cover 30 days of compensation for full-time employee medical leave. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
REPORTS:
• Town Manager Report (reported by Interim Town Manager – Terry Fowler)
Mayor Bredehoft commended Terry Fowler for his work over the last month and his communication, hard work and continued extra effort.
o Water – water leak was fixed at dental office, concrete work still needed. All the parks, football field, bathrooms are on. The Lavington park bathroom needs repairs. The bid for NextEra water project south of town as $9,700. The water tank was inspected by divers.
o Streets – waiting on quotes from McCormick. We are working on potholes. Placed roto mill up by the water tower, and will see about hot mix asphalt. Terry will be working to get bids for the street work needed this summer.
o Trash – Tires were replaced by Santala, and the new truck had to go to Limon to have a wheel seal replaced. Old truck had fuel lines fixed at Witt Boys. Terry confirmed that the town had to pay $1,800 to tow the trash truck out of the landfill, after it slid and tipped in the landfill.
o Sewer – There was a backup from 8th street to Campbell’s but there was minimal damage. The work and repair took about 4 hours. The backup was caused by tree roots. Terry Jaques stated that the town is in compliance.
• Town Clerk Report (reported by Town Clerk Emily Strunk)
o AR Report: Account 0636 was shut off but entered into a payment agreement and service has been turned back on, and payments have been ongoing.
Account 2007 is MP Nexlevel and is a balance due for repairs on after the lines were placed for fiber, cost was originally for Master’s Backhoe which was paid by the town. Account 0947 has been liened, bills continue to go out. Account 0396 has been liened, bills continue to go out. Account 0304 is a rental, and landlord has been notified. Renter has made a payment of about 50%. Account 0581 and 0578 Clerk Strunk will follow up on. Account 0821 and 0887 have been liened and continued to be billed.
o CHFA grant will pay all the contractors and consultants directly rather than send us the dollars. The stakeholder meeting is scheduled for June. Clerk Strunk has asked Flagler Affordable Housing and the school.
o Summer Reading supplies have been ordered and begin June 14 for every Wednesday.
PARKS and RECREATION:
o Recreation Director Trisha Fritzler stated that we have 68 kids out for baseball. The scoreboard has been ordered. Trisha has gone to businesses in town to get donations for another scoreboard and has received enough, short $300. Businesses include Flagler Coop, Milesaver, Gordon Insurance, Cody Martin, Stop and Shop, and High Plains Bank. Chris Huelscamp is in charge of concessions. Michael Cross is taking care of fields and restrooms.
o The pool staff includes 3 supervisors and 6 lifeguards. Swim lessons are every Saturday in June.
o Flagler Day is August 12. We are looking at moving it to Main Ave and closing the street for the day. We have reserved a band, and the beer distributor. We are planning to have children’s activities at Lavington, incorporate the businesses on Main Ave, bring in food and other vendors.
o The park equipment move has been halted. The meeting at town hall with the volunteers determined that there is too much to accomplish without help in removing the equipment from the ground.
FINANCIAL REPORT:
• Trustee Marlys Kossman made the motion to approve the purchases, financial report and coding. Trustee David Langley seconded the motion. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 8:06 p.m.
_______________________________________MAYOR
_______________________________________CLERK
{seal}
_________________ _____________________ DATE APPROV
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
EMERGENCY SESSION
April 20, 2023
The Board of Trustees for the Town of Flagler, Colorado met Thursday April 20, 2023
for an EMERGENCY MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt, David Langley, and Chuck Kinkel. Town Clerk Emily Strunk and Terry Fowler were the town employees present. At 6:00 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
NEW BUSINESS:
• At 6:01 p.m. Trustee Randy Fagerlund made the motion to move into executive session to include Town Clerk Emily Strunk and Terry Fowler to discuss personnel matters. Trustee David Langley seconded the motion. The motion passed unanimously.
EXECUTIVE SESSION OF THE BOARD OF TRUSTEES
• At 6:40 p.m. Trustee Chuck Kinkel made the motion to come out of executive session. Trustee Tami Witt seconded the motion. The motion passed unanimously.
PUBLIC MEETING RESUMES
• At 6:40 p.m. Trustee Chuck Kinkel made the motion to resume the public portion of the meeting. Trustee David Langley seconded the motion. The motion passed unanimously.
• Trustee Marlys Kossman made the motion to approve Clerk Strunk’s recommendation for Gary Elrick, who is on the Zoning Board, as the interim authorized signer with the Town Clerk to review and approve building permit applications. Trustee Tami Witt seconded the motion. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 6:45 p.m.
__________________________________________________________________________________________________________________________________
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION
April 10, 2023
The Board of Trustees for the Town of Flagler, Colorado met Monday April 10, 2023
for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Marlys Kossman, Randy Fagerlund, Tami Witt, David Langley, and Chuck Kinkel. Trustee Troy Kindley was absent. Town Clerk Emily Strunk and Town Manager Justin Crisp were the town employees present. At 6:00 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
PUBLIC AUDIENCE:
• The public audience in attendance included Clare Loughrey, Erika Saffer, Cody Martin, Tim Fulmer, Amber Saffer, Mike Chalowpka (via Zoom), and Jeremy Isenbart.
• Erika Saffer gave an update from Lincoln County Health (LCH). Erika requested feedback on scheduling with LCH and if there are questions or problems. They have recently changed their phone and scheduling system so calls inbound to the Flagler Clinic are answered in Hugo. LCH received a COVID vigilance award.
• Jeremy Isenbart gave an update on Flagler baseball, who has been organizing baseball while the town is looking for a Recreation Director. The deadline for signing up was April 7, and the rosters and dues need to be paid for Cal Ripken and Babe Ruth. April 15th is the deadline for Machine Pitch, T-ball, and Midget teams. League dues were $300 for Cal Ripken, and for Babe Ruth $350. Jeremy has asked Emily to get the checks out this week. Jeremy has looked through the equipment and determined there are not enough old uniforms or equipment for the Babe Ruth team that will start up. Jeremy estimates the cost for 20 uniforms at $1,245. It has been 14 years since the town has sponsored a Babe Ruth (ages 13-15) team. Jeremy is looking into another local source as well. Jeremy has been pricing equipment including catcher’s gear, bats (which have special requirements), batting helmets, equipment bags, line up cards for both Cap Ripken and Babe Ruth, practice balls, game balls, 3 scorebooks, and pitch counters. The equipment is estimated at $1,200. Emily indicated that the approved budget for 2023 included the additional equipment for Babe Ruth baseball. Jeremy also indicated that he and Emily had discussed applying for the Crystal Springs grant to help with the replacement of baseball equipment. Emily will complete and submit this grant application in the upcoming week. The fees that paid for player registration cover only the league dues for each team. Jeremy discussed the need to move the bases around because Cal Ripken will be majors and this has a different requirement than Babe Ruth, which also requires a pitcher’s mound. Jeremy will touch base with the school to make sure they approve the addition of the pitcher’s mound on the north field, which will be for Cal Ripken and Babe Ruth. The south field will be where Machine Pitch, Tee Ball, and Midgets will practice and play. Ephron Brent is helping Jeremy with the base anchors and pitcher’s mound. Jeremy Isenbart and Ephron Brent will be the coaches for Babe Ruth. Frank Hernandez, Luke Loutzenhiser, and David Lacey will be the coaches for Cal Ripken. These coaches are required to do concussion certification, abuse training, and a background check. Machine pitch, Tee Ball, and Midget coaches will also be required to have fingerprint background checks for sexual abuse and violence for all coaches over 18, for town records and the pending sexual abuse rider on the town’s insurance policy. Camden Bledsoe will coach Machine Pitch and Tee Ball, and Michael Cross will coach Midgets. Jeremy has set up an inventory sheet and will coordinate the meeting with parents and uniform check out. Eventually the town will need to review the lights on the baseball field. To change the lights to LEDs is 20k to 30k. If there are night games scheduled for Babe Ruth, Jeremy will suggest that we move the games up so that the players are not playing in the dark, as the lights work but they are very dark. Randy Fagerlund expressed concern about the current state of the fields, and that work needed to be done on the fields to get them up to par.
• Amber Saffer works for a construction company in Fort Collins that is ready to start the rehab of three parks, 2 are in Centennial and 1 is in Lakewood. Her company is getting ready to remove the existing equipment to install the new equipment. Amber indicated that there is nothing wrong with equipment, its just not the newest. Amber suggests that the town accept possession of playground equipment in exchange for a donation receipt. It would be up to the town to go to the park, decide on which equipment, remove the equipment before May 15th and then have it installed. Justin indicated the town would not have the capacity to get something like that done with the few employees it has. Emily suggested soliciting the community for volunteers who would help in the project. Tami Witt mentioned that it is free equipment and it would be a shame to not try to get it to Flagler if it was possible, considering the equipment starts at about 50k. Amber noted that her company could help with the heavy equipment that may be needed to remove the equipment from the foundations.
OLD BUSINESS:
• Trustee Randy Fagerlund made the motion to accept the minutes from the March 13, 2023, regular meeting. Trustee David Langley seconded the motion. The motion passed unanimously.
• Town Manager Crisp introduced a proposal from Black Hills Energy to lower the gas line under County Rd V so the town could begin mitigation of storm water flooding. The proposal was for 182,000. This amount does not include any of the cost the town would incur with the street construction.
• John Witt proposed using a pump to move the water over the road. John said he would oversee turning the pump on if needed due to storm water flooding. Mayor Bredehoft asked if the lift station flooding was contained with the concrete work completed last year and Town Manager Crisp confirmed it had. Resident Cody Martin recommended a float system where the pump could turn itself off and on to decrease the liability of someone (other than a town employee) responsible for turning the pump on and off. A discussion continued regarding a possible culvert, which is why the town would need Black Hills Energy to lower the gas line. Trustee Kinkel asked who needs to approve the construction of culverts going under the gas line and drain on the other side. Manager Crisp said it would be Black Hills Energy, Kit Carson County, and the private owner on the other side of the road plus we would need a possible easement. Trustee Witt stated that we needed to come to a decision on this. Both the Town and John Witt have spent a lot of time in past storms to run the pump to mitigate flooding. A discussion occurred regarding the amount of culverts which would be better for moving the water, for both the neighborhood and the property owner on the other side. Town trustees directed Manager Crisp to speak to Black Hills Energy about our proposal, the property owner across County road V, and to get on the agenda with Kit Carson County to discuss the town’s proposal on culverts 10 feet under the road. Trustee Witt indicated that her and John would talk to the property owner across the road. The question was raised by Cody Martin where the funds were coming from for this project, and John Witt agreed it was an important question because he would like to know if he and Tami, and for what amount, would they be liable for the project. It was stated that they have purchased a pump for the purpose of mitigating flooding, and that this solution would be effective. Manager Crisp agreed to contact the necessary people to get the process moving. Resident Cody Martin suggested digging a channel 10 feet down with riff raff and a drain for storm drainage and then lift and pump on the other side. Mayor Bredehoft requested that work be done on a proposal and cost, including discussing with the county and utilities, and come back next month.
• Trustee Witt brought up the pending sale of 10 acres of property by Flo Lutz, which has been surveyed into 1 acre lots. Ms. Lutz is asking the town to allow her to put septic on each of those lots because the cost of tapping into the sewer is too expensive and more than the 1 acre lots are worth. The town trustees maintained that all property developed within the town needs to tap into sewer, and not have septic leeching into the water system.
• Manager Crisp proposed adding the five poles and two lights for Navajo Ave. The poles would be from the lift station east where the first light would be on the corner, then one on 10th street and Navajo. Trustee Kinkel made the motion to approve the addition of 2 street lights and 5 poles on Navajo at the cost of $5,000. Trustee Randy Fagerlund seconded the motion. The motion passed unanimously. Trustee Tami Witt abstained.
• Trustee Chuck Kinkel made the motion to approve the purchase of the new heater on March 23, 2023 for the town shop. Trustee Randy Fagerlund seconded the motion. The motion passed unanimously.
• Town Clerk Strunk introduced Ordinance No. 200 which amends the renewal process for animal permits discussed in the March meeting. Currently permits are only approved for 24 months and then applications for renewal must be submitted. The new ordinance removes this requirement for renewal.
o ORDINANCE NUMBER 200 FIRST READING
Trustee Tami Witt made the motion to approve Ordinance 200. Trustee Marlys Kossman seconded the motion. The motion passed unanimously. The Ordinance will be published in the Flagler News and presented May 8, 2023 for the second reading.
• Town Clerk Strunk introduced Ordinance No. 199 which amends the procedures and fees for dog licenses and repeals pit bulls as an unauthorized dog breed. The new ordinance would require renewal of a dog license to be at the same time that rabies vaccinations are due for the dog. This would be either a one year license or three year depending on the rabies certification provided by the veterinarian.
o ORDINANCE NUMBER 199 FIRST READING
Trustee Marlys Kossman made the motion to approve Ordinance 199. Trustee David Langley seconded the motion. The motion passed unanimously. The Ordinance will be published in the Flagler News and presented on May 8, 2023 for the second reading.
• Town Clerk Strunk notified the councilmembers that after their vote to open three credit card accounts in the March meeting, she had researched the process for the Town and found it to be the same as a business, where one or two of the trustees would need to supply the bank or credit company with their personal social security and credit information on the application and have this personal information along with the Town’s tax identification number be on the account. Clerk Strunk spoke with CPA Ronny Farmer who agreed that a similar option would be to open three bank accounts with debit cards associated to each account, with a balance and spending limitation of $2,500. This would work in lieu of a credit card, as each account would be separate from the operating account, and each account would have a separate transaction statement. Trustee Chuck Kinkel made the motion that instead of opening three credit card accounts for use by the Town Manager, Town Clerk, Town Wastewater Manager the town would open three bank accounts with a balance not to exceed $2500 each month. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Clerk Strunk provided the correspondence between Ronny Farmer, CPA and the independent auditor David Green where Mr. Farmer is requesting updates on the status of the final journal entries so he can prepare the 2021 final financial statement. The emails state that Ronny has not heard an update from David Green since the March meeting until Friday April 7 when David Green asked for summary of numbers on 2021 payroll. David Green also sent in an April 7th email that he is making the town’s audit a priority. Clerk Strunk provided these numbers to David Green on Saturday April 8, 2023, and both Mr. Farmer and Clerk Strunk are waiting to hear back. Mr. Farmer has indicated that once he receives the journal entries from David Green, he will need 4 -5 days to prepare the draft financial statements to present to the board for approval and for David Green to file. Mayor Bredehoft and Trustee Kinkel have agreed to call David Green to make sure that the audit can be completed before the May 2023 meeting.
NEW BUSINESS:
• Tim Fulmer provided the town trustees with a verbal proposal to provide bookkeeping work to the town at $135 per hour, rather than the $273 the current CPA (Ronny Farmer, CPA) is charging. (Correction to the reference in the March 13 meeting minutes: RFarmer CPAs in Lamar have charged the town $200 per hour, and to-date the total paid to RFarmer CPAs is $7,340.00). He stated this proposal was not for the work done by the Town Clerk but instead of the work provided by Ronny Farmer, CPA who is out of Lamar. Mr. Fulmer’s proposal said that as a local bookkeeper he would be quicker rather than someone who is in Lamar, and he says as a local resident he has an interest in helping the town with bookkeeping. Trustee Randy Fagerlund asked how many hours Tim would charge. Tim estimated six hours per month ($810 per month or $9,720 per year). Mayor Bredehoft indicated the services we are using with Ronny Farmer for 2021 have not been intended to be ongoing, but only to get us through the software conversion and problems we had had for 2021. Trustee Fagerlund stated it might be good to have additional help with bookkeeping and oversight on the accounting before it goes to the auditor since the Town Clerk will also be working on the affordable housing grant and other things. Trustee Kinkel stated this should be the last year for using David Green as the independent auditor, and that then we would be using Ronny Farmer as a CPA because the town would use him as the independent auditor beginning for year 2022 (Ronny Farmer is the independent auditor of the Town of Hugo). Mayor Bredehoft said the town appreciated his proposal, and that it gives us another option to consider. The trustees thanked Tim Fulmer for his proposal and said that it would be considered with other proposals as the town moved forward in 2023 once the 2021 audit was completed and the services for 2022 audit had been established.
• Mike Chalowpka attended the meeting through Zoom from Texas, to request a water and a sewer tap for the property on the East side of Ruffner south of Flagler Aerial Spraying. Nextera has purchased the property which is outside the town limits, to build a large warehouse for the construction and maintenance of wind farms. Manager Crisp said that sewer could not be out there and Nextera would need to use septic but thought that a water tap would be feasible since it is about 185 feet from the hydrant that is there. Trustee David Langley made the motion to provide trash service and allow Nextera Energy to tap the water service provided by the town of Flagler and that Manager Crisp would provide a proposal with the tap fee after the meeting, and Nextera would be responsible for the cost associated with the water tap. Trustee Randy Fagerlund seconded the motion. The motion passed unanimously.
• Clerk Strunk proposed the Town implement the option of paperless billing by email to town customers. Customers would be able to opt in to email bills rather than paper bills in the mail. The cost is a one-time fee of $750.00. Trustee Chuck Kinkel made the motion to add the option of paperless billing for the one-time cost of $750.00. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.
• Joe Diaz would like to provide the Town of Flagler with the annual fireworks for the 4th of July again for 2023. Last year the cost was $6,000, this year the cost is $7,000. Trustee Randy Fagerlund made a motion to approve purchasing the fireworks from Joe Diaz for the amount $7,000. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Trustee Chuck Kinkel made the motion to approve the town seeking volunteers to take apart playground equipment prior to May 15 which was offered by Integrated Site Services to the Town of Flagler and the town will provide them with a donation receipt for the equipment provided enough volunteers could be organized for the project. Trustee David Langley seconded the motion. The motion passed unanimously. Clerk Strunk will send out requests for volunteers to the Flagler News and through Facebook this week.
REPORTS:
• Town Manager Report (reported by Town Manager Justin Crisp)
o Water – no report
o Streets – Town Manager Crisp procured cold mix to patch the streets. He has been in touch with McCormick about street repairs for 2023 and should meet with him this week.
o Trash – The little trash truck has a broken fuel line; it is being repaired at NAPA.
o Sewer – Fiber optics is back south of town doing 9 drops, and so the town is doing line locates currently.
• Town Clerk Report (reported by Town Clerk Emily Strunk)
o AR Report:
Service will be disconnected on account 0636 on April 11. Property lien was filed on account 0648, we will verify that service is off. Mayor Bredehoft requested that it be noted that Turner I-70 diner has not paid their utility bill, and it was forwarded to them at their address in Seibert. Mayor Bredehoft asked if the Town could lien their property and Clerk Strunk responded that the lien could not be filed against them since they do not own the property. Account 0304 has agreed to a payment plan. Account 0947 trash service has been discontinued and a lien has been placed on the property. Trustee David Langley asked if liens could be placed in Lincoln County, and Clerk Strunk confirmed yes. A property lien has been filed on account 0396.
o Clerk Strunk confirmed that the Quit Claim Deed had been filed and recorded for the Robert Harlow property sale.
o Clerk Strunk confirmed the new email addresses have been completed through the website at FlaglerColorado.com and all trustees as well as the Town Manager and Town Clerk will have town emails processed through the website server.
o The Colorado Easter Plains Housing Summit was a success on April 7, with about 65 people in attendance including officials from Colorado Housing Finance Authority, Colorado State Department of Housing, Colorado State Department of Local Affairs, and the USDA.
o Clerk Strunk confirmed that the Town of Flagler was awarded the Technical Assistance grant from the Colorado Housing Finance Authority (CHFA) to assist the town in readiness and preparations for the affordable housing grant. Updates on the progress and meetings with consultants and CHFA will follow in the coming months. The consultant the town has been working with Mike Scholl and his associate looked at the site north of the Flagler Public School which is the proposed site for the affordable housing development. Clerk Strunk has a meeting scheduled with CHFA and following will be a community stakeholder meeting.
PARKS and RECREATION:
• Trustee Marlys Kossman made the motion to hire Trisha Fritzler as a part-time Recreation Director at $15.50 per hour. Trustee Tami Witt seconded the motion. The motion passed unanimously.
• Jeremy Isenbart has agreed to assist Trisha Fritzler to get baseball up and running as a volunteer. The town will offer Michael Cross the position to help Trisha with the field work and the town will mow the baseball fields at 14.00 per hour.
• There was a lifeguard class in April and the town hired one adult guard and one youth guard. Swim lessons are going well with a lot of registrations.
FINANCIAL REPORT:
• Trustee Chuck Kinkel made the motion to approve the bills, debit card purchases and financial coding. Trustee David Langley seconded the motion. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 9:06 p.m.
___________________________________________________________________________________________________________________________________03-13-2023 minutes signed
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION
March 13, 2023
The Board of Trustees for the Town of Flagler, Colorado met Monday March 13, 2023
for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt, David Langley, and Chuck Kinkel. Town Clerk Emily Strunk and Town Manager Justin Crisp were the town employees present. At 6:00 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
PUBLIC AUDIENCE:
• The public audience in attendance included Dana Keech, Kip & Mary Backlund, and Troy Andasola.
OLD BUSINESS:
• Trustee Randy Fagerlund made the motion to accept the minutes from the February 13, 2023, regular meeting. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
NEW BUSINESS:
• Trustee Chuck Kinkel made the motion to approve the liquor license renewal for the American Legion. Trustee David Langley seconded the motion. The motion passed unanimously.
• Trustee Randy Fagerlund made the motion to ratify the straw poll voted on by the trustees on February 17 via email to hire Katlynn Perez as the part-time Assistant Town Clerk. Trustee Marlys Kossman seconded the motion. Clerk Strunk was asked in discussion how Kate was doing in training, which Clerk Strunk affirmed Kate was doing very well in training. The motion passed unanimously.
• Trustee Chuck Kinkel made the motion to accept the resignation of the Recreation Director Brad Stone presented to Town Council and the Mayor on February 22, 2023. Trustee Marlys Kossman seconded the motion, stating it was with sadness that she seconded the motion. The motion passed unanimously.
• Clerk Strunk updated the council on the new date for the Easter Colorado Housing Summit with the State of Colorado which will be held on April 7 at The Wheatland Conference Center from 8:00am to 5:00pm. RSVPs are necessary for the state officials to have a count for lunch. Trustees Tami Witt and Chuck Kinkel, and Mayor Bredehoft stated they will be at the summit.
• Clerk Strunk stated that the Colorado Housing & Finance Authority (CHFA) grant application for the Town of Flagler has moved on to the next stage of the approval process. Strunk and Mike Scholl, the consultant from Ayres & Assoc, participated in a virtual concept meeting with the CHFA officials on February 27th to review the needs of the Town of Flagler for developing a plan for the infrastructure and build out of the Affordable Housing Project, proposed by the Town to achieve the readiness requirement by the state for the HB21-1271 Innovative Affordable Housing Grant.
• Clerk Strunk presented council members with a proposal to amend procedures for animal permitting and licensing, citing rabies vaccinations expire in three years now, and it may make sense for the Town to update procedures for licensing to coordinate with the new expiration time period, rather than requiring renewal each year. The matter was tabled to the next month when Clerk Strunk will present council with proposed language which will amend the Town Code on the dog licensing, and other changes.
Executive Session:
• At 6:20 Trustee Tami Witt made the motion for the council to move into executive session to discuss personnel matters, including employee raises. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
• At 6:41 Trustee Chuck Kinkel made the motion for the council to move out of executive session. Trustee Tami Witt seconded the motion. The motion passed unanimously.
The mayor reconvened the regular meeting at 6:41
• Mayor Tom Bredehoft re-assigned Trustee Troy Kindley from overseeing the Parks Department to Recreation, and re-assigned Trustee David Langley from overseeing the Recreation Department to Parks.
• CPA Ronny Farmer joined the meeting at 6:41to give his update on the 2021 Financial Audit. Mr. Farmer indicated that he expects the audit to be completed at the end of the month. He has meeting with David Green, the independent auditor for the 2021 year, on March 25 where he will go over everything and finalize everything for the 2021 year. Mr. Farmer is preparing the draft financial statements for review.
Mr. Farmer has reviewed the Balance Sheet with Clerk Strunk, and has reconciled all the banks, the receivables and the assets. In reviewing the payables, that is where he saw approximately 39k in payables. He has been focusing on reconciling the problems he saw in the payables. Mr. Farmer noted one specific payable transaction which caused a 20k error with equipment purchased through the vendor Dickensheets, and automatic transactions that occurred from payroll into the general ledger. Clerk Strunk has provided all the expenses paid in January 2022 that were for 2021, and that number with minor adjustments will be used as payables for the balance sheet. Mr. Farmer has directed Clerk Strunk to close the books for 2021 and any journal entries needed for 2021 will be made as of January 1, 2022. Mr. Farmer confirmed that Clerk Strunk has posted all the journal entries correctly that he has recommended at this time and the Town’s balance sheet matches his balance sheet and he stated that he sees no evidence that anything is wrong.
Mr. Farmer indicated the software is good software, but that the automatic transactions and entries that post to the general ledger needs to be turned off, and Mr. Farmer stated he has directed Clerk Strunk to turn this integration off, which she has done, so that things can be done manually going forward. Evidence of this integration problem is shown in 941s and payroll records generated by the system, which may require some correction, but going forward if things are done manually the number will be done. Mr. Farmer also stated that the Town cannot purchase equipment and then turn around and sell to individuals, per happened with Dickensheets, because it causes too many problems and it just cannot be done. Mr. Farmer reiterated the town has a fiduciary responsibility and it is not executed properly with that type of activity.
Mr. Farmer advised council to change from debit cards to credit cards so that those transactions are not hitting the bank account directly. The town will be invoiced for the credit card balance, and then can pay the invoice.
Mr. Farmer stated that some of the problems created by integration in the software system would carry into the 2022 audit, because this software integration was not turned off until 2023. It will be a much smaller problem because we know where those problems are now.
He also spoke with the state auditor who indicated that if the town files the financial audit for 2021 prior to the due date of the 2022 audit, there would not be a problem for the town receiving an approved extension for the 2022 filing deadline from July 31, 2023 to September 30, 2023.
Town Council Members questions to Ronny Farmer:
1. Trustee Chuck Kinkel asked Mr. Farmer about what would carry forward in 2022 and these would be large numbers like we dealt with for 2021? Mr. Farmer answered that these number will be smaller. For instance, the problem with the payables in 2022 will not reflect the 39k in payables because he has worked to fix the problem, and this was the largest problem for the 2021 financials. The problems he thinks will need to be reviewed for 2022 to make sure there is not a carry over from 2021 or an ongoing problem with the software and entries to the general are payables and payroll. Mr. Farmer thinks the reconciliation for 2022 will be easy in comparison to 2021, and not as time consuming.
2. Mayor Bredehoft asked Mr. Farmer how many hours he has spent so far on the 2021 audit, and Mr. Farmer estimated 60 hours.
3. Trustee Tami Witt asked Mr. Farmer to elaborate on the equipment that was purchased for others. Mr. Farmer responded that there were four pieces of equipment purchased for roughly 36,000 dollars. Then two pieces of equipment purchased were sold to somebody within the town, and the transaction was recorded as if the town purchased everything, which the town did, as capital outlay. The town was reimbursed by those who purchased the two pieces of equipment, but this caused a journal entry nightmare and balance sheet problem. He stated the town should not do that again.
The council members and Clerk Strunk thanked Ronny for his attendance. Mr. Farmer left the meeting at 7:05pm.
o Trustee Randy Fagerlund made the motion that the Town cancel the three debit cards and replace with three credit cards each with a limit of $2,500 per the recommendation of Ronny Farmer, CPA. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
o Trustee Randy Fagerlund asked if the Recreation Director position was going to remain full time. Mayor Bredehoft indicated that part time might be all we can find. Trustee Fagerlund would like to keep the position at full time. It was determined that council is open to both a full time or part time recreation director depending on the candidates who apply. The town is currently advertising in the local newspapers, and surrounding area papers, Indeed, Facebook, and the town message board.
o Trustee Chuck Kinkel expressed his difficulties in getting lifeguards to work and that the pool may have to remain closed unless he can get lifeguards to be scheduled. Trustee Fagerlund asked about whether water aerobics would continue, and Trustee Kinkel confirmed that water aerobics would continue with the leadership of its instructor Kanda Misiaszek. Trustee Kinkel also will try to get the lifeguard certification scheduled for new applicants. Trustee Chuck Kinkel stated that an adult could be hired as a supervisor at the front desk supervising the high school students who are the scheduled guards to keep the pool open.
REPORTS:
• Town Manager Report (reported by Town Manager Justin Crisp)
o TRASH REPORT: The trash truck broke down, both pins snapped in half. The cost was about $800.
o STREETS REPORT: Town Manager Crisp reported that they are working on graveling the streets. He has been talking with the county about getting more gravel to fill pits with. Mayor Bredehoft asked if Navajo was on the list and Manager Crisp confirmed it was a top priority. They will try to get to Denver on Wednesday the 15th to get cold mix. $1,400 of cold mix has already been used in the last three weeks. McCormick will be coming over in the next week to review streets including Navajo. Trustee Fagerlund asked for Manager Crisp to review the purchase of new streetlights for Navajo where there are not any yet.
o WATER REPORT: Town Manager Justin Crisp is scheduled a comprehensive water tank inspection as required by the State of Colorado this year. This will include diving in the tank and vacuuming out the sediment at the bottom. The cost will be 3,350.00. This was agreed to by council members.
o WASTEWATER REPORT: Trustee Witt asked if Manager Crisp had been able to reach Black Hills Energy yet about the movement necessary of pipes under County Road V to mitigate flooding. Manager Crisp said he has not been able to get a hold of any one yet. Both Trustee Witt and Manager Crisp confirmed to reach out to Black Hills.
o Manager Crisp asked about replacing the back up heater in the shop that has stopped working. He would like to replace for $3,700. Trustee Fagerlund asked about the backup which Manager Crisp confirmed is a natural gas heater to keep the pipes from freezing.
• Town Clerk Report (reported by Town Clerk Emily Strunk)
o The process of filing new liens has been started and should be completed this month for 4 properties that owe large amounts on their water bills and are over six months past due.
o The lien for 315 Loveland was released since the property was sold and the balance was paid off at closing.
o The new Assistant Clerk, Kate Perez, has started and is in training and doing well
o 2022 financial work has started with Ronny Farmer, CPA as 2021 audit work is being completed currently by Ronny Farmer, CPA on behalf of the town, with Mr. David Green the independent auditor.
PARKS and RECREATION:
• Flagler did not have a representative attend the Baseball League meeting in Burlington on March 6th, however Trustee Troy Kindley has been in contact with Tyson in Burlington.
• Basketball season has completed.
• We have had three applications on Indeed for Recreation Director. Clerk Strunk will forward the applications to Trustee Troy Kindley as they come in.
FINANCIAL REPORT:
• Trustee Marlys Kossman made the motion to approve the bills, debit card purchases and financial coding. Trustee Tami Witt seconded the motion. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 7:28 p.m.
02-13-2023 minutes signed
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION
February 13, 2023
The Board of Trustees for the Town of Flagler, Colorado met Monday February 13, 2023
for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt and Chuck Kinkel. Trustee David Langley was absent. Town Clerk Emily Strunk, Recreation Director Brad Stone, and Town Manager Justin Crisp were the town employees present. At 6:00 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
PUBLIC AUDIENCE:
- The public audience in attendance included Erika Saffer, Dana & Marilyn Keech, and Kip & Mary Backlund.
- Erika Saffer updated the town for Lincoln Health, and Lincoln Community Hospital. The updated included the announcement that the clinic in Byers opened and is seeing new patients and that the health system has been experiencing delays because of implementing a new computer system.
OLD BUSINESS:
- Trustee Marlys Kossman made the motion to accept the minutes from the January 9, 2023, regular meeting. Trustee Randy Fagerlund seconded the motion. The motion passed unanimously.
- Interviews were conducted of two potential candidates for the part-time assistant clerk position.
- Kirk Preston was contacted after last month’s meeting regarding the position of Municipal Court Judge for the town. The trustees discussed the inquiring with other experienced persons who live outside the Town of Flagler and instructed Clerk Strunk to reach out to others and report back during the next meeting.
- The trustees directed Town Manager Crisp to remove the gravel in the road associated with account 0396 and place at the Town site on Ruffner. Clerk Strunk will send a letter to the property owner giving 30 day notice to claim and move the gravel from town property. Lien will be placed for the amounts owed to town for accounts.
- Clerk Strunk reported that CPA Ronny Farmer has been working with the auditor on the 2021 audit and thinks he will be complete next week. The last item that he is working on reconciling is an accounts payable account. Clerk Strunk sent the email to all council members from Ronny Farmer, CPA confirming his update.
NEW BUSINESS:
- Trustee Chuck Kinkel made the motion to ratify the straw poll of January 11, 2023 which approved the town working with Ronny Farmer, CPA to assist with the 2021 audit and communications with David Green the independent auditor. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
- Trustee Tami Witt made the motion to approve the purchase of a one inch impact for the trash department to use to tighten the lug nuts on the truck wheels in the amount $1,000. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
- Town Manager Crisp updated the council on the lift station repairs stating the cause was items that were flushed into the system including disposable wipes and feminine hygiene products. The cost of repairs was approximately $20,000. He confirmed that he and Terry Fowler called all the residents effected to confirm the restricted usage was lifted, and the policy of not flushing these items. A letter will be sent out about the sewer system and the policy regarding non-flushables.
- Clerk Strunk updated the trustees on a grant application with Colorado Housing and Finance Authority (CHFA) to assist the town with the infrastructure and readiness for the affordable housing project. Aryes & Associates Mike Scholl is assisting the town in this planning.
- Clerk Strunk discussed the DOLA recommendation that all elected officials have emails through the Town of Flagler, rather than personal emails. Strunk confirmed that email addresses could be added through the website host, and Trustee Troy Kindley will help her implement the new email with each trustee and their email platform.
- Recreation Director Brad Stone requested approval for $600 to the Burlington Recreation Department for the basketball tournament. Trustee Randy Fagerlund made the motion to approve the payment of $600 to Burlington Recreation. Trustee Tami Witt seconded the motion, and the motion passed unanimously.
REPORTS:
- Town Manager Report (reported by Town Manager Justin Crisp)
- TRASH REPORT: Nothing new to report
- STREETS REPORT: Repairs have been made as necessary in the streets following the snow and plowing. Almost one pallet of material has been used in this effort.
- WATER REPORT: Testing was completed this month on residential water. No other updates at this time.
- WASTEWATER REPORT: Nothing to report other than the repairs mentioned in new business section.
- Town Clerk Report (reported by Town Clerk Emily Strunk)
- A/R Aging was updated. The trustees directed Clerk Strunk to file a property lien for account 0636 as payment plan request was mailed to the account holder and the town did not receive a response. Account 0648 has been disconnected from service and a lien placed on the property.
PARKS and RECREATION: (reported by Recreation Director Brad Stone)
- Hours were reported for Brad since the last meeting of 76.4 week 1 &2, 81.15 week 3&4 and 50 in week 5. Brad presented a list of all activities since the last meeting including the pool operations, swim lessons, private pool parties, recreation sports coordination and administration, townhall office backup clerical work, and assisting the town manager on various projects. It is estimated that in the current period his hours will be 96.
- The basketball league is in full swing with a tournament scheduled in March.
- Kid’s Night Out is Scheduled for February 24th from 6:00 – 8:30pm at the school.
- Applications are being accepted for lifeguards. Brad has spoken with Lacy the lifeguard certification instructor to coordinate training. Brad currently manages four regular part-time employees who assist with shifts at the pool.
- Pool reopened and has been operating with water aerobics, public swim, private parties, and swim lessons. Brad and Kanda are the current swim lesson instructors.
- Chess Club continues on Wednesdays and Thursdays every week.
- Cal Ripken and little league baseball coordination will begin in March. Brad is working with Tyson in Burlington on this coordination and is expecting to have registration begin in March.
FINANCIAL REPORT:
- Trustee Chuck Kinkel made the motion to accept the bills, debit card purchases, and coding. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.
EXECUTIVE SESSION:
At 7:10 pm Trustee Randy Fagerlund made the motion to go into executive session with Clerk Strunk to discuss the two interviewees for the assistant clerk. Trustee Chuck Kinkel seconded the motion. The motion passed unanimously.
At 7:43 pm Trustee Chuck Kinkel made the motion to come out of executive session. The motion was seconded by Trustee Tami Witt. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 7:45 p.m.
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION
January 9, 2023
The Board of Trustees for the Town of Flagler, Colorado met Monday January 9, 2023
for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt and David Langley. Trustee Chuck Kinkel was absent. Town Clerk Emily Strunk, and Town Manager Justin Crisp were the town employees present. At 5:59 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
PUBLIC AUDIENCE:
- The public audience in attendance was Dana and Marilyn Keech.
OLD BUSINESS:
- Trustee Randy Fagerlund made the motion to accept the minutes from the December 12, 2022, regular meeting. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.
- Town Clerk Emily Strunk stated that the auditor had been given all the answers to his pending questions on Thursday January 5th and she was still waiting to hear a response from him. Clerk Strunk requested the approval to request proposals from other independent auditors for the 2022 audit. The mayor stated that he would contact David Green, the auditor, for clarification on when the work would be completed and any other issues that may be pending.
- Clerk Strunk stated she and Fallon Miller with the Department of Housing had completed the planning for the Central Plains Housing Summit. It will be at the Wheatland Conference Center on January 19th from 8am to 5pm. In attendance will be Colorado Department of Housing, USDA Rural Development, Colorado Energy Office, Department of Local Affairs, Colorado Resiliency Office, Colorado Housing and Finance Authority, Elevation Community Land Trust, My Rural Planner, LLC, and Southeast Colorado Enterprise Development. The conference will also be attended by other municipality officials, and county officials including Yuma, Washington, Lincoln and Kit Carson County. Clerk Strunk noted that the Town of Flagler was not invited to submit the Affordable Housing grant application due to readiness. DOLA recommended applying in the beginning of 2023 and continuing to work on infrastructure to the site to increase readiness.
NEW BUSINESS:
- The Kit Carson County Sheriff’s office has stated that the Town of Flagler has jurisdiction over street concerns and animal complaints. The town would need to schedule hearings for animal complaints, and property concerns. The trustees discussed problems with debris or construction materials left in the street. The Mayor directed Clerk Strunk to write and send a 14 day notice via certified mail for removal of these items, and then the town would remove any items on public property. The trustees requested that Clerk Strunk contact Kirk Preston to inquire about his interest in acting as the Town of Flagler Municipal Court Judge.
- Town Clerk Emily Strunk presented an updated 2023 budget which included the changes needed in the General Fund to accommodate the reduction of 5.5 mills in property taxes the trustees approved last month. The trustees agreed on the adjustments.
REPORTS:
- Town Manager Report (reported by Town Manager Justin Crisp)
- TRASH REPORT: Nothing new to report
- STREETS REPORT: Some potholes have appeared after the snow and will be fixed as soon as possible. Town Employee Terry Fowler was commended for his work and time in snow removal over the last month. Trustee Tami Witt asked if there was anything that could be done to move the ice and snow from the curb on Main Ave. Town Manager Crisp responded that he was aware and that the town could come down the street with a maintainer to clear the gutter areas. It is important that all property owners understand that it their duty to remove snow and ice from the sidewalks around their property within 24 hours. This includes the area around a mailbox. The town does not remove snow in these areas. The town is thankful for all those who have helped out in the last couple snow storms including Green Horizons, Cody Martin and Todd Thompson.
- WATER REPORT: There were 13 issues of frozen pipes over Christmastime. The survey to all the water customers has gone out and we are receiving the responses back. This survey will help the town respond to the state and it will effect the testing schedule for the town. Customers will not have to update their pipes.
- WASTEWATER REPORT: Nothing to report.
- Town Clerk Report (reported by Town Clerk Emily Strunk)
- A/R Aging was updated. A few customers were discussed on delinquent accounts. There are a few customers where letters will be sent out, and the Town of Flagler will lien. Customer 0648 will receive a shut off notice, and a lien will be filed on the property. Town Manager Justin Crisp will discuss the balance due with customer 0636, if payment not received this month, the customer will receive a shut off notice for full payment or a payment plan with autopay set up. A few trash accounts will be discontinued for non-payment and dumpsters will be picked up they are customer 0964, 0947, and 0559.
PARKS and RECREATION: (reported by Trustee Troy Kindley)
- The Mayor said that the Recreation Director Brad Stone should check in with Town Manager at 7:00 am every day during the winter months. Trustee Randy Fagerlund indicated that Brad should be clocking in and showing his 40 hours. Trustee Fagerlund also mentioned that he received compliments on the Chess Club that Brad has started which meets at the school on Wednesdays and Thursdays. Clerk Strunk mentioned that Brad does have a current schedule posted on the website which shows the activities that are happening in recreation currently, and that he has been working on recreation storage and inventory at townhall, and also helping out as needed. Manager Justin Crisp stated that he does not really have daily work for Brad, but that he would like to schedule 3 or 4 days in advance when something was needed. Trustee David Langley stated that Brad should be clocking in. Trustee Tami Witt inquired about Brad’s ability to also help with the office since we are in need of help in this area. Clerk Strunk stated that she would get the minutes from the meeting where Brad was hired on full time and provide to the Board via email (attached herewith)
April 11, Minutes regarding Recreation Director Position:
- Chuck Kinkel made a motion that Brad Stone the Recreation Director will be full-time and paid $2,500 per month for May – August and after that as needed will be full-time at $15.00 per hour for Recreation at 40 hours per week. If recreation does not have 40 hours per week of work to be completed, Brad will work for other departments with Town Manager. If recreation continues to grow, and does require 40 hours per week, Brad will not need to assist other departments. This includes all benefits offered to full-time employees. He will also need to get his CDL and the Town will cover all costs associated with acquiring his CDL. Marlys seconded the motion. The motion passed unanimously.
- Trustee Troy Kindley reported basketball is in full swing, and the recreation department has almost 40 kids registered in the program. The first practice was last Saturday. Trustee Kindley reviewed the schedule of the basketball games that Brad has scheduled with other towns.
- Kid’s Night Out is Scheduled for January 19th from 6:30 – 8:30pm at the school.
- Organization is in the works for a basketball tournament in March.
- Pool is still closed and is pending the completion of the repairs on the heater for the pool.
- Chess Club is a big hit on Wednesdays and Thursdays every week. Kids have requested another board game club with recreation.
- Brad has been picking up shifts with the Town Manager and partnered with Steve on the trash pick up today. He has also been helping out at Townhall in areas of answering the phones, and helping with the front desk.
FINANCIAL REPORT:
- Trustee Marlys Kossman made the motion to accept the bills, debit card purchases, and coding. Trustee David Langley seconded the motion. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 6:48pm.
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION
December 12, 2022
The Board of Trustees for the Town of Flagler, Colorado met Monday December 12, 2022
for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Chuck Kinkel, Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt and David Langley. Town Clerk Emily Strunk, Town Manager Justin Crisp and Wastewater Manager Terry Jaques were the town employees present. At 6:00 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
PUBLIC AUDIENCE:
- The public audience in attendance was Erika Saffer. Dana and Marilyn Keech.
- Lincoln Health/Hospital – Erika Saffer reviewed information about the Oncology and Infusion Clinic at Lincoln Health in Hugo. She also let us know that all Lincoln Health locations including the Flagler Family Practice would be closed December 26 and January 2.
OLD BUSINESS:
- Trustee David Langley made the motion to accept the minutes from the November 14, 2022, regular meeting. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
- The trustees directed the Town Clerk Strunk to call the Kit Carson County Sheriff for the removal of the gravel in the street in front of the address associated with account 0396.
- The auditor has been given all the information necessary to resume the audit. Clerk Strunk is waiting to hear when Flagler will be put back on his schedule.
- Town Clerk Emily Strunk presented an update on the proposed housing development north of the Flagler School. All information has been submitted to DOLA for review to be considered for the formal invitation to apply for the grant. Clerk Strunk met with Aryes and EV Studios and the possibility of using Fading West and their modular affordable housing design. Should Flagler not be invited to apply for the grant, Flagler can apply in the next round in 2023. Strunk also noted that Flagler will be hosting the State/Regional Housing Summit on January 19th at the Wheatland Conference Center for Regional Town Clerks, Administrators, and State representatives from the Department of Local Affairs.
- Trustee Tami Witt made the motion to accept the renewal from Anthem for the employee health insurance. Trustee Marlys Kossman seconded the motion. The motion passed unanimously.
- Federal Holidays were reviewed to determine if the Town would adopt holidays to the schedule which would include Martin Luther King Jr Day, Juneteenth, & Veteran’s Day.
No changes were adopted.
NEW BUSINESS:
- Town Manager Justin Crisp requested a temperature sensor be installed in the shed by the water tower so if the building falls below freezing a warning is issued. Trustee David Langley made the motion that a temperature sensor be installed in the shed by the water tower for the quote provided of $1200.00. Trustee Tory Kindley seconded the motion. The motion passed unanimously.
- Clerk Strunk notified Town Council that the Flagler Food Pantry had moved from Townhall on Monday the 12th. The food pantry moved out the refrigerator and microwave that town employees had been using. Clerk Strunk asked for approval to purchase a new refrigerator and microwave from ACE Hardware. Trustee Tami Witt made the motion to approve the purchase of a refrigerator and microwave in the amount of $850.00. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
- Trustee Randy Fagerlund made the motion that all full time employees with the Town of Flagler would receive a Christmas Bonus in the amount of $500.00 to be paid in gift certificates purchased at Flagler businesses. Part-time employee Adriana Bolen would receive $150.00 and Seasonal Employee Pam Loutzenhiser would receive $100.00. Trustee Tami Witt seconded the motion. The motion passed unanimously.
- 2023 Employee raises were tabled until the 2021 audit is complete.
- Trustee Tami Witt made the motion to approve the mill levy of 41.640 mills, with a temporary reduction in the mill levy rate of 5.5 mills, making the net mill levy for 2023 36.140 mills. Trustee Troy Kindley seconded the motion. The motion passed by majority with Trustees Tami Witt, Troy Kindley, David Langley, Marlys Kossman and Randy Fagerlund voting Aye, and Trustee Chuck Kinkel voting Nay.
- Trustee Troy Kindley made the motion to adopt Resolution 141 Certifying and Levying the Mill levy of the Town of Flagler for the 2023 fiscal year. Trustee David Langley seconded the motion. The motion passed unanimously.
- Trustee Chuck Kinkel made the motion to adopt Resolution 142 summarizing the expenditures and revenues for each fund and adopting the 2023 budget for the Town of Flagler. Trustee Randy Fagerlund seconded the motion. The motion passed unanimously.
- Trustee Chuck Kinkel made the motion to adopt Resolution 143 appropriating sums of money to the various funds and spending agencies for the 2023 budget year as follows: General Fund $593,250, Water Fund $215,564, Wastewater Fund $77,030, Garbage Fund $182,700, Conservation Trust Fund $6,020. Trustee Tami Witt seconded the motion. The motion passed unanimously.
REPORTS:
- Town Manager Report (reported by Town Manager Justin Crisp)
There will be a supply chain interruption for chlorine as reported by Colorado Department of Health which may affect the Town in the spring.
- TRASH REPORT: Nothing new to report
- STREETS REPORT: Working on 2023 schedule.
- WATER REPORT: Lead and Copper regulations have been revised. Town of Flagler will be required to inventory every survey or inspect every line. This will occur in 2023 and 2024 and needs to be completed by 2024. In some instances line replacements may need to occur. Town Manager also mentioned that there is help for low income families and water payments. Clerk Strunk indicated that she had been talking with Kit Carson County to get LEAP and other applications completed for this process.
- WASTEWATER REPORT: Wastewater Manager Terry Jaques reported that on one flow meter needed to be rebuilt and is 20 years old. It may need to be replaced and the printer is not working. Replacing this equipment is expensive. He noted that he has 28 months remaining as the wastewater manager. Manager Crisp stated that he and Terry Fowler are certified for small systems.
- Town Clerk Report (reported by Town Clerk Emily Strunk)
- A/R Aging was not updated. Most accounts are up to date and the ones that we were concerned about have been taken care of by either payment in full, or payment plans.
PARKS and RECREATION: (reported by Recreation Director, Brad Stone)
- Flagler Christmas on Main and Parade of Lights went well. The town was successful in the delivery of Santa candy. Flagler residents participated in all events, and the events were coordinated with the basketball tournament at the school.
- Youth basketball registration is ongoing and season to begin after the new year.
FINANCIAL REPORT:
- Trustee Chuck Kinkel made the motion to accept the bills, debit card purchases, and coding. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 7:37pm.
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION
November 14, 2022
The Board of Trustees for the Town of Flagler, Colorado met Monday November 14, 2022
for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Chuck Kinkel, Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt and David Langley. Town Clerk Emily Strunk, Town Manager Justin Crisp and Recreation Director Brad Stone were the town employees present. At 5:59 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
PUBLIC AUDIENCE:
- The public audience in attendance was Erika Saffer. Dana and Marilyn Keech.
- Lincoln Health/Hospital – Erika Saffer reviewed information about the future of Lincoln Health and the pause of the plans to build a new hospital due to increased costs and interest rates caused by inflation. A new infusion therapy is available at Lincoln Health with chemotherapy and immunotherapy treatments. Community spaghetti dinners continue to encourage the community to come learn about the progress of Lincoln Health, and its direction and future. You can register for these dinners (Dec 11 in Limon) at LincolnHealthSpaghettiDinner.eventbrite.com
OLD BUSINESS:
- Trustee Marlys Kossman made the motion to accept the minutes from the October 10, 2022, regular meeting. Trustee David Langley seconded the motion. The motion passed unanimously.
- The town paid for the installation of the backflow preventor at Adam Fauson’s house with clean outs on both sides. The Town paid $1500 in costs towards the project. Approximately $300 to Masters Backhoe and $1200 to Inline Plumbing. Fauson owns the backflow preventor, and will be required to maintain if necessary.
- Town Manager Justin Crisp has been attempting discussion with Black Hills. There is not a cost estimated for the cost of moving the gas line under the county road to construct drainage for the Witt Neighborhood. Crisp estimates the town is looking at spring 2023 for this project.
- Town Clerk Emily Strunk gave an update on the audit. The accountant and software programmer at Cougar Mountain is looking into the problem with the general ledger balance equaling less than the cash asset balance. Cougar Mountain has corrected more than 50% of the balance difference at this point, but Strunk will be meeting with them this week to go over further progress and make any necessary adjustments in the accounting system. The audit with Green & Associates is on hold until this balance issue is resolved.
- The town accepted the proposed procedure for Carry Out Bag Fee per Colorado House Bill 21-1162 Plastic Pollution Reduction Act. Beginning January 1, 2023 establishments defined by the act as “store” will need to charge patrons a $0.10 bag fee. The town will send a letter to the establishments detailing the procedures of complying with the new law. Each quarter beginning April 1, 2023 the town will send out the form to each establishment required to charge the bag fee and submit to the Town of Flagler quarterly. The businesses defined as store are those that are restaurants, franchise businesses, or stores that have more than 3 locations statewide. Further information about the law can be found on the Colorado Department of Revenue website. It is noted that the town will comply with the requirements of the new law, but town council does so in protest.
- Town Clerk Emily Strunk presented an update on the proposed housing development north of the Flagler School. Town Manager Justin Crisp will be providing an estimate to Aryes, the consultant awarded the project through the Regional Roadmap to Recovery grant. Strunk met with state officials with DOLA who oversee the HB21-1271 DOLA Innovative Housing Strategies: Affordable Housing Development Incentives Grant Program on November 10 discussing the timing of the project, potential match for the grant, and providing a general budget. Strunk will follow up with Aryes and DOLA on the information required. If the town is invited to apply for the grant it will be in December/January.
NEW BUSINESS:
- A fuel purchase agreement was presented for approval between the Flagler Equity Coop and The Town of Flagler. Price per gallon in the agreement was $3.79 per gallon for a quantity of 6,000 gallons. Trustee Chuck Kinkel made the motion to accept the fuel purchase agreement. Trustee Randy Fagerlund seconded the motion. The motion passed unanimously.
- The health insurance quote was presented for the 2023. Aetna now offers services to government groups and so the town will go through underwriting with Aetna to see if the rate is better than Anthem, will comparable coverage. The decision on health was tabled to December.
- Renewal of the Cowbell Cyber Security insurance was presented to the town with an increase in annual premium of $612. Trustee Chuck Kinkel made the motion to approve the renewal of the cyber security insurance. Trustee Tami Will seconded the motion. The motion passed unanimously.
- The annual holiday schedule was presented for review and possible update to include other federal government holidays. Trustee Randy Fagerlund made the motion to table the holiday discussion to December. Trustee Tami Witt seconded the motion. The motion passed unanimously.
REPORTS:
- Town Manager Report (reported by Town Manager Justin Crisp)
Crack sealing is in process currently. This year will not have as much completed as last year where every east/west street. Christmas light hanging will begin Thanksgiving week.
- TRASH REPORT: $1500 cable was purchased for the new trash truck.
- STREETS REPORT: In 2023 4th street from Ouray to Pawnee will be milled completely and repaved 3 inches. Chip Seal will be completed for everything that has been paved in recent years. Kit Carson County will be repaving (next couple years) Ruffner/County Road 5 which will require planning and budgeting by the Town for the 2/3 of Ruffner the Town owns. Crisp estimates it will be a cost of $25,000.
- WATER REPORT: A pump fault code has been registering on the Otteman well over the last week which is the number 1 well. Repairs will be necessary in the future. Estimated cost in the future is $7000 – $10000.
- WASTEWATER REPORT: Terry Jaques said that a flow meter that is not functioning properly. He is still getting readings and so it complies at this point.
- Town Clerk Report (reported by Town Clerk Emily Strunk)
- A/R Aging report was presented by the Town Clerk. Council directed Strunk to send disconnect notices to all accounts that had been sent disconnect notices within the last six months that were delinquent again this includes account numbers 0586, 0543, 0034, 0248. Regular past due letters and reminders to pay will be sent to accounts 0296, 0578, 0636, 0648, 0964.
- Account number 0396 has not made payment since 06-2022 and has requested his service be turned off and that his account balance be removed since he has not lived there for months. Town council directed Strunk to send notice to account, including a letter noting the violation of town code property and building permit codes. Account is subject to late charges, lien and should be continued to be billed as any property within town limits is responsible for minimum billing including water, sewer and trash according to town ordinances.
PARKS and RECREATION: (reported by Recreation Director, Brad Stone)
- Pancake Breakfast was a hit with about $200 in donations to the recreation department. Flag Football season completed with about 30 participants. Halloween was successful with Recreation running the Halloween fun and Haunted House at Townhall. Basketball camp has been in November with about 32 participants overall with Randy Strunk volunteering. The Thanksgiving Potluck is scheduled for November 19. Kids’ Nights Out have been running every other month.
- December 10 is the Christmas on Main Street and Parade of Lights the same day as the basketball tournament. Brad will reach out to Cheryl Witt about the movie event. Santa Claus will also be coming to town on December 10 as well on the firetruck.
- Chess Club is going well with about 10 regular kids attending twice a week at the school. The pool is open with recreation on Thursday Night Swim, Sunday 12 to 5pm and water aerobics Mondays, Wednesdays, and Saturdays. Brad is working with the school to determine the separation of duties and cost on pool operations. Memberships are still available with auto-bill through the town bill.
- Youth basketball is expected to run in January and Recreation will begin planning the 2023 calendar of events.
BUDGET PUBLIC HEARING:
- Trustee Randy Fagerlund questioned the multi-purpose truck expense added in the Trash Fund for 2023. It was clarified that this was shared cost with other funds, general, water, and trash for a purchase of a town truck in 2023 as requested by the Town Manager.
- Town Clerk Strunk printed the total expenses for all departments for review. Total expenses in the 2023 budget across all funds total $1,068,544
- Trustee Chuck Kinkel clarified the recreation costs surrounding the pool expenses and recreation wages. Recreation budget has increased as the town has been providing more programs and events.
- Trustee Tami Witt made the motion to accept and approve the 2023 Budget. Trustee David Langley seconded the motion. The motion passed unanimously.
FINANCIAL REPORT:
- Trustee Marlys Kossman made the motion to accept the bills, debit card purchases, and coding. Trustee Tami Witt seconded the motion. Trustee Tami Witt mentioned that when the town was purchasing items to make the effort to use local vendors as much as possible. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 8:20pm.
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION
October 10, 2022
The Board of Trustees for the Town of Flagler, Colorado met Monday October 10, 2022
for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Chuck Kinkel, Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt and David Langley. Town Clerk Emily Strunk was the only town employee present. At 5:59 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
PUBLIC AUDIENCE:
- The public audience in attendance was Erika Saffer.
- Lincoln Health/Hospital – Erika Saffer reviewed information about the lab at Lincoln County has been renovated and there are new staff with new equipment. There are new tests available which has increased the level of service the hospital provides internally. The hospital has a goal of starting services for chemotherapy beginning in November. There is a specialist oncologist coming back to the specialty clinic as well.
OLD BUSINESS:
- Trustee Randy Fagerlund made the motion to accept the minutes from the September 12, 2022, regular meeting. Trustee David Langley seconded the motion. The motion passed unanimously.
- Items on the agenda including Adam Fauson’s sewer back up mitigation and Witt Neighborhood drainage has been tabled to the November meeting when Town Manager Crisp is in attendance.
- Town Clerk Emily Strunk presented the interim pool revenue and expense through September 2022. The pool will be staying open on Sundays 12 – 5p, Thursdays 5 – 8p is dollar swim night. The town has requested the cost of the pool operations from the school to determine what dollars the town could allocate to the school for pool operations for the 2023 budget. The Lion’s Club will donate $1,000 to assist with the cost of the Thursday’s $1 swim.
- Town Clerk Strunk gave an update on the audit and software conversion, records balancing. The independent auditor has been given all the information requested, and Strunk is now waiting to hear what else he may need. The auditor will be reaching out to other trustees in his regular questionnaire. If the audit is not filed with the state in November, the state has the authority to notify the county to withhold funds until the audit is filed.
NEW BUSINESS:
- Application for liquor license for the High Plains Winery, LLC sales room at 422 Main Ave was presented. Randy Fagerlund made the motion to approve the application. Chuck Kinkel seconded the motion. The motion passed unanimously. Town Clerk Strunk will submit to the state licensing authority.
- Town Manager Justin Crisp would like to purchase dumpsters for $11,000. The trustees have approved this expense and it is in the budget.
- HB21-1110 requires the Town website to be updated to accommodate for accessibility for people with disabilities. The website must be in compliance by 2024. The website is hosted by Jayhawk and WordPress. They may have assistance available, and there may be grant money available.
- Beginning January 1, 2023 all retailers who have 3 or more locations, or restaurants will be required to charge patrons $0.10 per bag. 60% of the bag fee will be paid by the entity to the Town of Flagler and they will retain the 40%. This is a state mandated fee. Exempt businesses are retail stores with only one or two locations. (House Bill 21-1162)
- A bill creating an exemption of sales tax on all hygiene products took effect on August 10, 2022. Statutory cities and towns may choose to adopt the sales tax exemption for diapers, incontinence products, and feminine hygiene products. Randy Fagerlund made a motion that the Town of Flagler adopt the sales tax exemption on hygiene products. Troy Kindley seconded the motion. The motion passed unanimously. Town Clerk Strunk will provide a resolution for signature by the Mayor at November’s meeting.
- Regional Roadmap to Recovery group presented idea to increase restaurant traffic in Eastern Colorado towns with food truck landing pads in towns throughout the region, and a coordinated schedule rotating the trucks from town to town. Town Clerk Strunk applied for a Rural Economic Development Incentive grant with Cheyenne Wells, Kiowa, and Kit Carson to construct food truck landing pads, with seating areas. The grant application window closed September 30, and Department of Local Affairs will make decisions in December.
- Town Clerk Strunk presented an update on the affordable housing update. Flagler is a front runner in the Colorado State housing grant. Ayres has submitted drawings to Strunk for review of the two phased project proposed for the Town land north the of Arriba-Flagler school totaling 3.5 acres and 8 single family homes and 2 duplex homes. Strunk will be working with DOLA to provide the town records and information to move forward.
- Tami Witt made the motion to appoint Town Clerk Emily Strunk as the 2023 budget officer. David Langley seconded the motion. The motion passed unanimously.
- Town Clerk Strunk presented the first draft of the 2023 budget for review.
- Chuck Kinkel made a motion to go into executive session to talk about personnel. Tami Witt seconded the motion. The motion passed unanimously.
- The Board of Trustees moved into executive session at 7:15pm
- The regular meeting resumed at 7:40pm
- Chuck Kinkel made the motion that the Town Clerk’s initial appointment period of probation be extended for 90 days and to add Randy Fagerlund and Troy Kindley as additional signors to the Town of Flagler bank accounts. Marlyss Kossman seconded the motion. The motion passed unanimously.
REPORTS:
- Town Manager Report was not completed since the Town Manager was absent.
- Town Clerk Report (reported by Town Clerk Emily Strunk)
- A/R Aging report was presented to the Town Clerk.
- Chuck Kinkel made a motion to approve the electric repairs by Nichols Electric in the amount of $2,210. Troy Kindley seconded the motion. The motion passed unanimously.
PARKS and RECREATION: (reported by Recreation Director, Brad Stone)
- Recreation department is preparing for the Halloween haunted house event for the kids. The Harvest Pancake Breakfast is this Sunday at 7 – 10am.
FINANCIAL REPORT:
- Trustee Marlys Kossman made the motion to accept the bills, debit card purchases, and coding. Trustee Tami Witt seconded the motion. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 8:04pm.
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PLEASE NOTE THAT THESE ARE THE MINUTES APPROVED AT THE LAST COUNCIL MEETING AND NOT MINUTES OF THE LAST MEETING. THESE RUN A MONTH BEHIND AS THEY ARE APPROVED AT THE TOWN COUNCIL MEETING A MONTH FOLLOWING THE MEETING REPRESENTED. MINUTES FROM THE LATEST MEETING ARE PUBLISHED IN THE FLAGLER NEWS THE WEEK FOLLOWING THE MEETING.
08-08-2022 minutes
Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION
August 08, 2022
The Board of Trustees for the Town of Flagler, Colorado met Monday August 8, 2022
for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Chuck Kinkel, Troy Kindley, Tami Witt and David Langley. Trustee Marlys Kossman was absent. Employees present were Town Manager Justin Crisp, and Town Clerk Emily Strunk. At 6:01 PM the mayor called the meeting to order followed by the Pledge of Allegiance.
PUBLIC AUDIENCE:
• The public audience in attendance were Erika Saffer, Steve and Pam Yacovetta, Dana and Marilyn Keech, Scott Chapiewski, Adam Fauson, John Witt, Harold and Linda Miller.
• Pam Yacovetta addressed the Mosquito Spraying issue. She requested that the town keep the policy of mosquito spraying throughout the summer months due to health concerns about diseases that mosquitos.
• Harold Miller asked to speak drainage issue on the north end of town. He voiced concern about the flooding that happens for many residents. He noted concerns about the development of the neighborhood and potential lack of planning about the flow of water in that neighborhood. He asked town council to do something to mitigate flooding.
• Adam Fauson addressed the town council about the sewer backflow that has happened twice in his basement causing damage to everything. The town has filed two insurance claims regarding these incidents to pay for Adam’s property damage. The insurance company asked Adam to sign a release regarding the damage. He is unable to sign, as no work has been done for future mitigation of the sewer backup. He knows that the town manager has been watching the sewer and doing everything possible, however this is not enough. Adam is asking the town council for action to lower the risk of this happening to his basement again. The backflow problem with this property will be added to the agenda for next month’s meeting. Adam also requested crushed asphalt in alley to mitigate the sand flow to his property too. He has truck loads of sand to remove from his property due to the flooding.
• Lincoln Health/Hospital – Erika Saffer reviewed information about monkey pox. There is a lot of misinformation about monkey pox and its transmission. It is mostly a respiratory disease. She said that there may be some immunity protection if you had the smallpox vaccine. For more information the Facebook live presentation can be viewed on their website. Lincoln health received 3 million dollars towards their new facility (which will be 128k square feet) from Federal funds. Lincoln health wants everyone to know that the new facility will be built without a tax increase.
OLD BUSINESS:
• Trustee Randy Fagerlund made the motion to accept the minutes from the July 11, 2022, regular meeting. Trustee David Langley seconded the motion. The motion passed unanimously.
• Trustee Chuck Kinkel presented an updated revenue and expense report for the summer for the pool. Current wages for the pool are high, but because of the state grant received for the pool wages we are okay for 2022. Next month we will see the end of the summer numbers to determine what we will do for next year. We will turn the pool over to the school on August 22 for school operation. The town will continue to operate water aerobics, swim lessons and maybe other options throughout the year, provided that the breakeven can be determined. The school has indicated that they will have the pool until 5pm on the weekdays.
• Town Manager Justin Crisp requested direction from town council regarding GMS recommendations on fixing the current tower versus looking into a new tower. Painting the old tower will cost over 100k. Trustee Tami Witt asked about the balance of the water tower savings, which totals approximately 84k. Grant opportunities were discussed for funding a new tower. The current tower, which is 100 years old, is not in bad shape according to the engineers at GMS. The town council discussed lease options of a new water tower that other towns have utilized.
• Town Clerk Emily Strunk presented an amended budget for 2022 for approval. The main changes on the budget were removing grant funding from revenue that will not be received and revising expenditures to allow for each town fund (general, water, sewer, and trash) to not have deficiencies requiring transfers between funds. Trustee Tami Witt made the motion to accept the amended budget for 2022. Trustee Chuck Kinkel seconded the motion. The motion passed unanimously.
NEW BUSINESS:
• Trustee Tami Witt indicated that she received comments from residents opposed to the town continuing the mosquito spray. Trustee Chuck Kinkel said that he also received three comments against mosquito spraying. Town Manager Justin Crisp mentioned the possibility of purchasing dragonflies and bat houses, which have been shown effective in mosquito mitigation. Trustee Chuck Kinkel expressed that for 2022 the process has been determined, and we will spray one more time, but that this issue is on the table for other mitigation options for 2023. Trustee Randy Fagerlund mentioned that there are a lot of people who appreciate the spraying because they like to sit outside in the evening and not be inundated with mosquitos. Resident Dana Keech thanked Town Assistant Adriana Bolen and Town Clerk Emily Strunk for calling and texting him before the spraying was to begin. Dana mentioned Zenivex E4 as a possible chemical alternative. Town Manager Justin Crisp will research all the available options for town council to review for the 2023 mosquito season. The Town Clerk will continue to notify those on the list and posting on the town board and Facebook when the Town Manager has scheduled mosquito spraying.
• Scott Chapiewsky attended the meeting last month and asked the town council to consider giving him access to the water and sewer system at 6th and Ruffner. The water tap is already in place on the property from years ago, and the meter is already in place. The properties north and south have metered water already. The sewer would need to be tapped 10-12ft. Scott confirmed that the water/sewer usage would be residential use only. Town Manager confirmed the rate would be out of town water and sewer rates. Trustee Randy Fagerlund made the motion to approve the water and sewer tap for Scott. Trustee David Langley seconded the motion. Motion passed unanimously.
• John Witt addressed the town council regarding Rural American Builders and possibilities for moving dirt and installing a culvert and or pumps to move the water across the County Road V north of the Witt neighborhood. Town Manager Crisp stated that he had conversation with Black Hills Energy, and they were willing to lower the gas line to put the pipes across the road. Any changes across County Road V would require Kit Carson County approval. Trustee Randy Fagerlund wanted assurance that this project would mitigate flooding and asked for engineering assessments. Trustee Tami Witt and Town Manager Crisp discussed the prior engineering study that recommended 2 16” pipes that the town purchased but has not implemented to date.
• Trustee Tami Witt discussed the flooding issue with regards to the town raising the roads. Mayor Tom Bredehoft mentioned that eventually the roads would need to be paved like the rest of the town. Town Manager Justin stated that the town did not have the materials to raise and pave the roads at this time. Trustee Tami Witt reminded town council that the rule is that the homeowner is responsible for their own curb and gutter and when both sides are complete the town will pay for paving and maintenance. The mayor asked if we were still asking Chris Lueck to complete the concrete wall at the lift station. Town Manager Crisp confirmed that approved project is in the works. Town Manager Crisp confirmed that he conducted a straw poll for the town to provide equipment and operator to move 20 – 25 belly loads of dirt to the backyard of Whittaker and possibly the neighbor to fill the hole for Rural American Builders. Trustee Chuck Kinkel made the motion to allow Rural American Builders to use the town equipment (2 machines) and one operator at $45 hour per machine to move 20 -25 belly loads of dirt. Trustee Troy Kindly seconded the motion. Trustees David Langley, Troy Kindley and Chuck Kinkel voted aye. Trustee Randy Fagerlund voted nay. Trustee Tami Witt abstained. The motion passed with a 3 -1 vote.
• Loaf-n-Jug has applied for a renewal on their liquor license for October 2022. Town Clerk Emily Strunk confirmed that Loaf-n-Jug has not had any issues or violations concerning their liquor license. Trustee Randy Fagerlund made the motion to approve the renewal of the liquor license. Trustee David Langley seconded the motion. The motion passed unanimously.
• Trustee Tami Witt made the motion to ratify the past approval for the minutes of the meetings of September 10, 2018, November 13, 2017, and September 14, 2020. Trustee Chuck Kinkel seconded the motion. The motion passed unanimously.
• Trustee Chuck Kinkel made the motion to ratify the resolutions previously passed: Resolutions 94, 95, 96, 97, 109, 110, 11, 112, 115, 116, 117, and 118. Trustee Tami Witt seconded the motion. The motion passed unanimously.
REPORTS:
• Town Manager Report (reported by Town Manager Justin Crisp)
Fireworks will be here for the 20th of August Flagler Day at Dusk.
o Trash Department
o Street Department
Patch work is being completed as needed.
o Water Department
2022 Water report came back absent of contaminants.
State of Colorado will receive report about the plan for the water tower as discussed earlier in the meeting.
o Wastewater Report
No Report
• Town Clerk Report (reported by Town Clerk Emily Strunk)
o A/R Aging report was presented to the town council. Town Manager Crisp and Town Clerk Strunk confirmed two letters to disconnect services for the three accounts were sent out certified mail. The balances on these accounts total over $2,700. All accounts were given the option of payment arrangements, and the arrangements have not been adhered to. Emergency options were discussed: LEAP and Centennial Mental Health. These avenues are available, and the town communicates these avenues.
PARKS and RECREATION: (reported by Trustee David Langley)
• Town Clerk Emily Strunk noted that a map for Flagler Day was attached to the meeting packet for town council’s review.
• Trustee David Langley did not have new information to report
• Trustee Chuck Kinkel noted that the 11-year-old All Stars raised a lot of money to travel to the All-Star game.
• Trustee Tami Witt stated she is asked by families who are moving to Flagler about what there is to do in Flagler, and with the Recreation program she had a lot of information to talk about because of what Recreation Director Brad Stone has done with recreation. She confirmed Brad is doing a great job.
FINANCIAL REPORT:
• Trustee Chuck Kinkel made the motion to accept the bills, debit card purchases, and coding. Trustee Troy Kindley seconded the motion. The motion passed unanimously.
Mayor Tom Bredehoft adjourned the meeting at 7:57pm.
_______________________________________MAYOR
_______________________________________CLERK
{seal}
_________________ _____________________ DATE APPROVED
