Latest Approved Town Council Meeting Minutes

Town of Flagler, Colorado

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RECORD OF PROCEEDINGS

REGULAR SESSION

 

November 14, 2022

 

The Board of Trustees for the Town of Flagler, Colorado met Monday November 14, 2022

for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Chuck Kinkel, Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt and David Langley. Town Clerk Emily Strunk, Town Manager Justin Crisp and Recreation Director Brad Stone were the town employees present. At 5:59 PM the mayor called the meeting to order followed by the Pledge of Allegiance.

 

PUBLIC AUDIENCE:

  • The public audience in attendance was Erika Saffer. Dana and Marilyn Keech.
  • Lincoln Health/Hospital – Erika Saffer reviewed information about the future of Lincoln Health and the pause of the plans to build a new hospital due to increased costs and interest rates caused by inflation. A new infusion therapy is available at Lincoln Health with chemotherapy and immunotherapy treatments. Community spaghetti dinners continue to encourage the community to come learn about the progress of Lincoln Health, and its direction and future. You can register for these dinners (Dec 11 in Limon) at LincolnHealthSpaghettiDinner.eventbrite.com

OLD BUSINESS:

  • Trustee Marlys Kossman made the motion to accept the minutes from the October 10, 2022, regular meeting. Trustee David Langley seconded the motion. The motion passed unanimously.
  • The town paid for the installation of the backflow preventor at Adam Fauson’s house with clean outs on both sides. The Town paid $1500 in costs towards the project. Approximately $300 to Masters Backhoe and $1200 to Inline Plumbing. Fauson owns the backflow preventor, and will be required to maintain if necessary.
  • Town Manager Justin Crisp has been attempting discussion with Black Hills. There is not a cost estimated for the cost of moving the gas line under the county road to construct drainage for the Witt Neighborhood. Crisp estimates the town is looking at spring 2023 for this project.
  • Town Clerk Emily Strunk gave an update on the audit. The accountant and software programmer at Cougar Mountain is looking into the problem with the general ledger balance equaling less than the cash asset balance. Cougar Mountain has corrected more than 50% of the balance difference at this point, but Strunk will be meeting with them this week to go over further progress and make any necessary adjustments in the accounting system. The audit with Green & Associates is on hold until this balance issue is resolved.
  • The town accepted the proposed procedure for Carry Out Bag Fee per Colorado House Bill 21-1162 Plastic Pollution Reduction Act. Beginning January 1, 2023 establishments defined by the act as “store” will need to charge patrons a $0.10 bag fee. The town will send a letter to the establishments detailing the procedures of complying with the new law. Each quarter beginning April 1, 2023 the town will send out the form to each establishment required to charge the bag fee and submit to the Town of Flagler quarterly. The businesses defined as store are those that are restaurants, franchise businesses, or stores that have more than 3 locations statewide. Further information about the law can be found on the Colorado Department of Revenue website. It is noted that the town will comply with the requirements of the new law, but town council does so in protest.
  • Town Clerk Emily Strunk presented an update on the proposed housing development north of the Flagler School. Town Manager Justin Crisp will be providing an estimate to Aryes, the consultant awarded the project through the Regional Roadmap to Recovery grant. Strunk met with state officials with DOLA who oversee the HB21-1271 DOLA Innovative Housing Strategies: Affordable Housing Development Incentives Grant Program on November 10 discussing the timing of the project, potential match for the grant, and providing a general budget. Strunk will follow up with Aryes and DOLA on the information required. If the town is invited to apply for the grant it will be in December/January.

 

 

 

NEW BUSINESS:

 

  • A fuel purchase agreement was presented for approval between the Flagler Equity Coop and The Town of Flagler. Price per gallon in the agreement was $3.79 per gallon for a quantity of 6,000 gallons. Trustee Chuck Kinkel made the motion to accept the fuel purchase agreement. Trustee Randy Fagerlund seconded the motion. The motion passed unanimously.
  • The health insurance quote was presented for the 2023. Aetna now offers services to government groups and so the town will go through underwriting with Aetna to see if the rate is better than Anthem, will comparable coverage. The decision on health was tabled to December.
  • Renewal of the Cowbell Cyber Security insurance was presented to the town with an increase in annual premium of $612. Trustee Chuck Kinkel made the motion to approve the renewal of the cyber security insurance. Trustee Tami Will seconded the motion. The motion passed unanimously.
  • The annual holiday schedule was presented for review and possible update to include other federal government holidays. Trustee Randy Fagerlund made the motion to table the holiday discussion to December. Trustee Tami Witt seconded the motion. The motion passed unanimously.

REPORTS:

 

  • Town Manager Report (reported by Town Manager Justin Crisp)

Crack sealing is in process currently. This year will not have as much completed as last year where every east/west street. Christmas light hanging will begin Thanksgiving week.

  • TRASH REPORT: $1500 cable was purchased for the new trash truck.
  • STREETS REPORT: In 2023 4th street from Ouray to Pawnee will be milled completely and repaved 3 inches. Chip Seal will be completed for everything that has been paved in recent years. Kit Carson County will be repaving (next couple years) Ruffner/County Road 5 which will require planning and budgeting by the Town for the 2/3 of Ruffner the Town owns. Crisp estimates it will be a cost of $25,000.
  • WATER REPORT: A pump fault code has been registering on the Otteman well over the last week which is the number 1 well. Repairs will be necessary in the future. Estimated cost in the future is $7000 – $10000.
  • WASTEWATER REPORT: Terry Jaques said that a flow meter that is not functioning properly. He is still getting readings and so it complies at this point.
  • Town Clerk Report (reported by Town Clerk Emily Strunk)
    • A/R Aging report was presented by the Town Clerk. Council directed Strunk to send disconnect notices to all accounts that had been sent disconnect notices within the last six months that were delinquent again this includes account numbers 0586, 0543, 0034, 0248. Regular past due letters and reminders to pay will be sent to accounts 0296, 0578, 0636, 0648, 0964.
    • Account number 0396 has not made payment since 06-2022 and has requested his service be turned off and that his account balance be removed since he has not lived there for months. Town council directed Strunk to send notice to account, including a letter noting the violation of town code property and building permit codes. Account is subject to late charges, lien and should be continued to be billed as any property within town limits is responsible for minimum billing including water, sewer and trash according to town ordinances.

PARKS and RECREATION: (reported by Recreation Director, Brad Stone)

  • Pancake Breakfast was a hit with about $200 in donations to the recreation department. Flag Football season completed with about 30 participants. Halloween was successful with Recreation running the Halloween fun and Haunted House at Townhall. Basketball camp has been in November with about 32 participants overall with Randy Strunk volunteering. The Thanksgiving Potluck is scheduled for November 19. Kids’ Nights Out have been running every other month.
  • December 10 is the Christmas on Main Street and Parade of Lights the same day as the basketball tournament. Brad will reach out to Cheryl Witt about the movie event. Santa Claus will also be coming to town on December 10 as well on the firetruck.
  • Chess Club is going well with about 10 regular kids attending twice a week at the school. The pool is open with recreation on Thursday Night Swim, Sunday 12 to 5pm and water aerobics Mondays, Wednesdays, and Saturdays. Brad is working with the school to determine the separation of duties and cost on pool operations. Memberships are still available with auto-bill through the town bill.
  • Youth basketball is expected to run in January and Recreation will begin planning the 2023 calendar of events.

 

BUDGET PUBLIC HEARING:

  • Trustee Randy Fagerlund questioned the multi-purpose truck expense added in the Trash Fund for 2023. It was clarified that this was shared cost with other funds, general, water, and trash for a purchase of a town truck in 2023 as requested by the Town Manager.
  • Town Clerk Strunk printed the total expenses for all departments for review. Total expenses in the 2023 budget across all funds total $1,068,544
  • Trustee Chuck Kinkel clarified the recreation costs surrounding the pool expenses and recreation wages. Recreation budget has increased as the town has been providing more programs and events.
  • Trustee Tami Witt made the motion to accept and approve the 2023 Budget. Trustee David Langley seconded the motion. The motion passed unanimously.

 

 

FINANCIAL REPORT:

  • Trustee Marlys Kossman made the motion to accept the bills, debit card purchases, and coding. Trustee Tami Witt seconded the motion. Trustee Tami Witt mentioned that when the town was purchasing items to make the effort to use local vendors as much as possible. The motion passed unanimously.

 

Mayor Tom Bredehoft adjourned the meeting at 8:20pm.

Town of Flagler, Colorado

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RECORD OF PROCEEDINGS

REGULAR SESSION

 

October 10, 2022

 

The Board of Trustees for the Town of Flagler, Colorado met Monday October 10, 2022

for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Chuck Kinkel, Troy Kindley, Marlys Kossman, Randy Fagerlund, Tami Witt and David Langley. Town Clerk Emily Strunk was the only town employee present. At 5:59 PM the mayor called the meeting to order followed by the Pledge of Allegiance.

 

PUBLIC AUDIENCE:

  • The public audience in attendance was Erika Saffer.
  • Lincoln Health/Hospital – Erika Saffer reviewed information about the lab at Lincoln County has been renovated and there are new staff with new equipment. There are new tests available which has increased the level of service the hospital provides internally. The hospital has a goal of starting services for chemotherapy beginning in November. There is a specialist oncologist coming back to the specialty clinic as well.

OLD BUSINESS:

  • Trustee Randy Fagerlund made the motion to accept the minutes from the September 12, 2022, regular meeting. Trustee David Langley seconded the motion. The motion passed unanimously.
  • Items on the agenda including Adam Fauson’s sewer back up mitigation and Witt Neighborhood drainage has been tabled to the November meeting when Town Manager Crisp is in attendance.
  • Town Clerk Emily Strunk presented the interim pool revenue and expense through September 2022. The pool will be staying open on Sundays 12 – 5p, Thursdays 5 – 8p is dollar swim night. The town has requested the cost of the pool operations from the school to determine what dollars the town could allocate to the school for pool operations for the 2023 budget. The Lion’s Club will donate $1,000 to assist with the cost of the Thursday’s $1 swim.

 

  • Town Clerk Strunk gave an update on the audit and software conversion, records balancing. The independent auditor has been given all the information requested, and Strunk is now waiting to hear what else he may need. The auditor will be reaching out to other trustees in his regular questionnaire. If the audit is not filed with the state in November, the state has the authority to notify the county to withhold funds until the audit is filed.

 

NEW BUSINESS:

 

  • Application for liquor license for the High Plains Winery, LLC sales room at 422 Main Ave was presented. Randy Fagerlund made the motion to approve the application. Chuck Kinkel seconded the motion. The motion passed unanimously. Town Clerk Strunk will submit to the state licensing authority.
  • Town Manager Justin Crisp would like to purchase dumpsters for $11,000. The trustees have approved this expense and it is in the budget.
  • HB21-1110 requires the Town website to be updated to accommodate for accessibility for people with disabilities. The website must be in compliance by 2024. The website is hosted by Jayhawk and WordPress. They may have assistance available, and there may be grant money available.
  • Beginning January 1, 2023 all retailers who have 3 or more locations, or restaurants will be required to charge patrons $0.10 per bag. 60% of the bag fee will be paid by the entity to the Town of Flagler and they will retain the 40%. This is a state mandated fee. Exempt businesses are retail stores with only one or two locations. (House Bill 21-1162)
  • A bill creating an exemption of sales tax on all hygiene products took effect on August 10, 2022. Statutory cities and towns may choose to adopt the sales tax exemption for diapers, incontinence products, and feminine hygiene products. Randy Fagerlund made a motion that the Town of Flagler adopt the sales tax exemption on hygiene products. Troy Kindley seconded the motion. The motion passed unanimously. Town Clerk Strunk will provide a resolution for signature by the Mayor at November’s meeting.
  • Regional Roadmap to Recovery group presented idea to increase restaurant traffic in Eastern Colorado towns with food truck landing pads in towns throughout the region, and a coordinated schedule rotating the trucks from town to town. Town Clerk Strunk applied for a Rural Economic Development Incentive grant with Cheyenne Wells, Kiowa, and Kit Carson to construct food truck landing pads, with seating areas. The grant application window closed September 30, and Department of Local Affairs will make decisions in December.
  • Town Clerk Strunk presented an update on the affordable housing update. Flagler is a front runner in the Colorado State housing grant. Ayres has submitted drawings to Strunk for review of the two phased project proposed for the Town land north the of Arriba-Flagler school totaling 3.5 acres and 8 single family homes and 2 duplex homes. Strunk will be working with DOLA to provide the town records and information to move forward.
  • Tami Witt made the motion to appoint Town Clerk Emily Strunk as the 2023 budget officer. David Langley seconded the motion. The motion passed unanimously.
  • Town Clerk Strunk presented the first draft of the 2023 budget for review.
  • Chuck Kinkel made a motion to go into executive session to talk about personnel. Tami Witt seconded the motion. The motion passed unanimously.
    • The Board of Trustees moved into executive session at 7:15pm
    • The regular meeting resumed at 7:40pm
  • Chuck Kinkel made the motion that the Town Clerk’s initial appointment period of probation be extended for 90 days and to add Randy Fagerlund and Troy Kindley as additional signors to the Town of Flagler bank accounts. Marlyss Kossman seconded the motion. The motion passed unanimously.

 

REPORTS:

 

  • Town Manager Report was not completed since the Town Manager was absent.
  • Town Clerk Report (reported by Town Clerk Emily Strunk)
    • A/R Aging report was presented to the Town Clerk.
    • Chuck Kinkel made a motion to approve the electric repairs by Nichols Electric in the amount of $2,210. Troy Kindley seconded the motion. The motion passed unanimously.

PARKS and RECREATION: (reported by Recreation Director, Brad Stone)

  • Recreation department is preparing for the Halloween haunted house event for the kids. The Harvest Pancake Breakfast is this Sunday at 7 – 10am.

 

FINANCIAL REPORT:

  • Trustee Marlys Kossman made the motion to accept the bills, debit card purchases, and coding. Trustee Tami Witt seconded the motion. The motion passed unanimously.

 

Mayor Tom Bredehoft adjourned the meeting at 8:04pm.

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PLEASE NOTE THAT THESE ARE THE MINUTES APPROVED AT THE LAST COUNCIL MEETING AND NOT MINUTES OF THE LAST MEETING. THESE RUN A MONTH BEHIND AS THEY ARE APPROVED AT THE TOWN COUNCIL MEETING A MONTH FOLLOWING THE MEETING REPRESENTED. MINUTES FROM THE LATEST MEETING ARE PUBLISHED IN THE FLAGLER NEWS THE WEEK FOLLOWING THE MEETING.
08-08-2022 minutes

Town of Flagler, Colorado
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RECORD OF PROCEEDINGS
REGULAR SESSION

August 08, 2022

The Board of Trustees for the Town of Flagler, Colorado met Monday August 8, 2022
for the REGULAR MEETING at 6:00 p.m. The meeting was held at 311 Main Ave. Present at the meeting were Mayor Tom Bredehoft, and Trustees Chuck Kinkel, Troy Kindley, Tami Witt and David Langley. Trustee Marlys Kossman was absent. Employees present were Town Manager Justin Crisp, and Town Clerk Emily Strunk. At 6:01 PM the mayor called the meeting to order followed by the Pledge of Allegiance.

PUBLIC AUDIENCE:
• The public audience in attendance were Erika Saffer, Steve and Pam Yacovetta, Dana and Marilyn Keech, Scott Chapiewski, Adam Fauson, John Witt, Harold and Linda Miller.
• Pam Yacovetta addressed the Mosquito Spraying issue. She requested that the town keep the policy of mosquito spraying throughout the summer months due to health concerns about diseases that mosquitos.
• Harold Miller asked to speak drainage issue on the north end of town. He voiced concern about the flooding that happens for many residents. He noted concerns about the development of the neighborhood and potential lack of planning about the flow of water in that neighborhood. He asked town council to do something to mitigate flooding.
• Adam Fauson addressed the town council about the sewer backflow that has happened twice in his basement causing damage to everything. The town has filed two insurance claims regarding these incidents to pay for Adam’s property damage. The insurance company asked Adam to sign a release regarding the damage. He is unable to sign, as no work has been done for future mitigation of the sewer backup. He knows that the town manager has been watching the sewer and doing everything possible, however this is not enough. Adam is asking the town council for action to lower the risk of this happening to his basement again. The backflow problem with this property will be added to the agenda for next month’s meeting. Adam also requested crushed asphalt in alley to mitigate the sand flow to his property too. He has truck loads of sand to remove from his property due to the flooding.
• Lincoln Health/Hospital – Erika Saffer reviewed information about monkey pox. There is a lot of misinformation about monkey pox and its transmission. It is mostly a respiratory disease. She said that there may be some immunity protection if you had the smallpox vaccine. For more information the Facebook live presentation can be viewed on their website. Lincoln health received 3 million dollars towards their new facility (which will be 128k square feet) from Federal funds. Lincoln health wants everyone to know that the new facility will be built without a tax increase.
OLD BUSINESS:
• Trustee Randy Fagerlund made the motion to accept the minutes from the July 11, 2022, regular meeting. Trustee David Langley seconded the motion. The motion passed unanimously.
• Trustee Chuck Kinkel presented an updated revenue and expense report for the summer for the pool. Current wages for the pool are high, but because of the state grant received for the pool wages we are okay for 2022. Next month we will see the end of the summer numbers to determine what we will do for next year. We will turn the pool over to the school on August 22 for school operation. The town will continue to operate water aerobics, swim lessons and maybe other options throughout the year, provided that the breakeven can be determined. The school has indicated that they will have the pool until 5pm on the weekdays.
• Town Manager Justin Crisp requested direction from town council regarding GMS recommendations on fixing the current tower versus looking into a new tower. Painting the old tower will cost over 100k. Trustee Tami Witt asked about the balance of the water tower savings, which totals approximately 84k. Grant opportunities were discussed for funding a new tower. The current tower, which is 100 years old, is not in bad shape according to the engineers at GMS. The town council discussed lease options of a new water tower that other towns have utilized.
• Town Clerk Emily Strunk presented an amended budget for 2022 for approval. The main changes on the budget were removing grant funding from revenue that will not be received and revising expenditures to allow for each town fund (general, water, sewer, and trash) to not have deficiencies requiring transfers between funds. Trustee Tami Witt made the motion to accept the amended budget for 2022. Trustee Chuck Kinkel seconded the motion. The motion passed unanimously.

NEW BUSINESS:

• Trustee Tami Witt indicated that she received comments from residents opposed to the town continuing the mosquito spray. Trustee Chuck Kinkel said that he also received three comments against mosquito spraying. Town Manager Justin Crisp mentioned the possibility of purchasing dragonflies and bat houses, which have been shown effective in mosquito mitigation. Trustee Chuck Kinkel expressed that for 2022 the process has been determined, and we will spray one more time, but that this issue is on the table for other mitigation options for 2023. Trustee Randy Fagerlund mentioned that there are a lot of people who appreciate the spraying because they like to sit outside in the evening and not be inundated with mosquitos. Resident Dana Keech thanked Town Assistant Adriana Bolen and Town Clerk Emily Strunk for calling and texting him before the spraying was to begin. Dana mentioned Zenivex E4 as a possible chemical alternative. Town Manager Justin Crisp will research all the available options for town council to review for the 2023 mosquito season. The Town Clerk will continue to notify those on the list and posting on the town board and Facebook when the Town Manager has scheduled mosquito spraying.
• Scott Chapiewsky attended the meeting last month and asked the town council to consider giving him access to the water and sewer system at 6th and Ruffner. The water tap is already in place on the property from years ago, and the meter is already in place. The properties north and south have metered water already. The sewer would need to be tapped 10-12ft. Scott confirmed that the water/sewer usage would be residential use only. Town Manager confirmed the rate would be out of town water and sewer rates. Trustee Randy Fagerlund made the motion to approve the water and sewer tap for Scott. Trustee David Langley seconded the motion. Motion passed unanimously.
• John Witt addressed the town council regarding Rural American Builders and possibilities for moving dirt and installing a culvert and or pumps to move the water across the County Road V north of the Witt neighborhood. Town Manager Crisp stated that he had conversation with Black Hills Energy, and they were willing to lower the gas line to put the pipes across the road. Any changes across County Road V would require Kit Carson County approval. Trustee Randy Fagerlund wanted assurance that this project would mitigate flooding and asked for engineering assessments. Trustee Tami Witt and Town Manager Crisp discussed the prior engineering study that recommended 2 16” pipes that the town purchased but has not implemented to date.
• Trustee Tami Witt discussed the flooding issue with regards to the town raising the roads. Mayor Tom Bredehoft mentioned that eventually the roads would need to be paved like the rest of the town. Town Manager Justin stated that the town did not have the materials to raise and pave the roads at this time. Trustee Tami Witt reminded town council that the rule is that the homeowner is responsible for their own curb and gutter and when both sides are complete the town will pay for paving and maintenance. The mayor asked if we were still asking Chris Lueck to complete the concrete wall at the lift station. Town Manager Crisp confirmed that approved project is in the works. Town Manager Crisp confirmed that he conducted a straw poll for the town to provide equipment and operator to move 20 – 25 belly loads of dirt to the backyard of Whittaker and possibly the neighbor to fill the hole for Rural American Builders. Trustee Chuck Kinkel made the motion to allow Rural American Builders to use the town equipment (2 machines) and one operator at $45 hour per machine to move 20 -25 belly loads of dirt. Trustee Troy Kindly seconded the motion. Trustees David Langley, Troy Kindley and Chuck Kinkel voted aye. Trustee Randy Fagerlund voted nay. Trustee Tami Witt abstained. The motion passed with a 3 -1 vote.
• Loaf-n-Jug has applied for a renewal on their liquor license for October 2022. Town Clerk Emily Strunk confirmed that Loaf-n-Jug has not had any issues or violations concerning their liquor license. Trustee Randy Fagerlund made the motion to approve the renewal of the liquor license. Trustee David Langley seconded the motion. The motion passed unanimously.
• Trustee Tami Witt made the motion to ratify the past approval for the minutes of the meetings of September 10, 2018, November 13, 2017, and September 14, 2020. Trustee Chuck Kinkel seconded the motion. The motion passed unanimously.
• Trustee Chuck Kinkel made the motion to ratify the resolutions previously passed: Resolutions 94, 95, 96, 97, 109, 110, 11, 112, 115, 116, 117, and 118. Trustee Tami Witt seconded the motion. The motion passed unanimously.

REPORTS:

• Town Manager Report (reported by Town Manager Justin Crisp)
 Fireworks will be here for the 20th of August Flagler Day at Dusk.
o Trash Department
o Street Department
 Patch work is being completed as needed.
o Water Department
 2022 Water report came back absent of contaminants.
 State of Colorado will receive report about the plan for the water tower as discussed earlier in the meeting.
o Wastewater Report
 No Report
• Town Clerk Report (reported by Town Clerk Emily Strunk)
o A/R Aging report was presented to the town council. Town Manager Crisp and Town Clerk Strunk confirmed two letters to disconnect services for the three accounts were sent out certified mail. The balances on these accounts total over $2,700. All accounts were given the option of payment arrangements, and the arrangements have not been adhered to. Emergency options were discussed: LEAP and Centennial Mental Health. These avenues are available, and the town communicates these avenues.

PARKS and RECREATION: (reported by Trustee David Langley)
• Town Clerk Emily Strunk noted that a map for Flagler Day was attached to the meeting packet for town council’s review.
• Trustee David Langley did not have new information to report
• Trustee Chuck Kinkel noted that the 11-year-old All Stars raised a lot of money to travel to the All-Star game.
• Trustee Tami Witt stated she is asked by families who are moving to Flagler about what there is to do in Flagler, and with the Recreation program she had a lot of information to talk about because of what Recreation Director Brad Stone has done with recreation. She confirmed Brad is doing a great job.

FINANCIAL REPORT:
• Trustee Chuck Kinkel made the motion to accept the bills, debit card purchases, and coding. Trustee Troy Kindley seconded the motion. The motion passed unanimously.

Mayor Tom Bredehoft adjourned the meeting at 7:57pm.

_______________________________________MAYOR

_______________________________________CLERK
{seal}
_________________ _____________________ DATE APPROVED

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